Lead Accounts Payable Analyst

Children's National Medical Center•Silver Spring, MD

40d

About The Position

The Lead Accounts Payable Analyst supports the Accounts Payable department by overseeing payment processing, ensuring timely and accurate invoice resolution, and maintaining the integrity of financial records. This role is critical in optimizing accounts payable operations, leading a high-performing team, and delivering training to both staff and end users.

Requirements

High School Diploma or GED (Required)
Bachelor's Degree Accounting, Finance, Business Administration, or a related field, strongly preferred or equivalent experience (Required)
8 years Accounts Payable, general accounting or related financial operations experience. (Required)
Proficiency with OCR software (such as Kofax, Ephesoft, or similar) and ERP systems (e.g., PeopleSoft, Workday, or similar).
Knowledge of Generally Accepted Accounting Principles (GAAP).
Proficiency with Microsoft Office suite and data analysis capabilities.
Demonstrated ability to analyze aging reports and resolve invoice discrepancies efficiently.
Strong leadership, team coaching, and training skills.
Ability to work independently and as part of a cross-functional team.
Excellent organizational, communication, and problem-solving abilities.

Nice To Haves

Experience managing process improvement initiatives is a plus.
Certified Accounts Payable Professional (CAPP) (Preferred)

Responsibilities

Oversee daily Check, ACH, and Wire payment processing, ensuring compliance with company policies and deadlines.
Analyze accounts payable transactions and payment data to ensure accuracy and compliance with company policies and procedures.
Process vendor invoices and payments, verifying appropriate approvals and documentation.
Reconcile payment records and resolve discrepancies or outstanding issues with vendors and internal stakeholders.
Monitor payment schedules, manage payment runs, and ensure timely disbursement of funds.
Resolve travel and expense system flags by identifying issues, coordinating with relevant stakeholders, and ensuring prompt resolution to maintain workflow continuity.
Prepare regular reports on payment activity, trends, and exceptions for management review.
Prepare and present regular reports payable performance, including OCR accuracy and exception rates.
Track accounts payable aging reports, research aged invoices, and drive prompt resolution of outstanding items to support accurate financial reporting.
Analyze accounts payable metrics to identify trends, bottlenecks and opportunities for process improvements.
Collaborate with the procurement, IT and finance teams to resolve issues and improve workflows.
Coach and train Accounts Payable team members, providing feedback, skill development, and guidance to enhance performance and engagement.
Deliver end user training on payment processes and systems, ensuring consistent understanding and adherence to procedures across the organization.
Prepare and assign daily work listings for Senior Analysts and Analysts, aligning tasks with department priorities and deadlines.
Monitor team productivity and workflow, identifying areas for improvement and implementing best practices.
Serves as a change agent and supports team members to align around process improvement and optimization.
Lead implementation and improvement of accounts payable processes, systems, and internal controls.
Collaborate with the procurement and finance teams to resolve issues and improve workflows.
Lead implementation of process improvements to enhance efficiency and control
Support system upgrades, testing, and implementation of new AP technologies or workflows.
Anticipate and responds to customer needs; follows up until needs are met
Demonstrate collaborative and respectful behavior
Partner with all team members to achieve goals
Receptive to others' ideas and opinions
Contribute to a positive work environment
Demonstrate flexibility and willingness to change
Identify opportunities to improve clinical and administrative processes
Make appropriate decisions, using sound judgment
Use resources efficiently
Search for less costly ways of doing things
Speak up when team members appear to exhibit unsafe behavior or performance
Continuously validate and verify information needed for decision making or documentation
Stop in the face of uncertainty and takes time to resolve the situation
Demonstrate accurate, clear and timely verbal and written communication
Actively promote safety for patients, families, visitors and co-workers
Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance