Law Office Assistant - Criminal Division

Snohomish County•Snohomish County, WA

9h•Onsite

About The Position

Snohomish County is located in northwest Washington between the Puget Sound and the Cascade Mountains. Just 15 miles north of Seattle, the county is rich in scenery and has a thriving economy. It is a great place to live, work, raise a family and play. The Snohomish County Prosecuting Attorney's Office is responsible for prosecuting all adult and juvenile felony cases referred by county law enforcement agencies, and all misdemeanor and gross misdemeanor cases referred by the county sheriff, the State Patrol, all state agencies, and some cities who have contracted with the county for misdemeanor prosecution services. BASIC FUNCTION To perform a variety of complex office duties in a law office or to assist the general public by answering questions related to the legal field and/or directing them to the appropriate person or office unit.

Requirements

One (1) year of legal office experience; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities.
Must pass all job related tests.
Typing of forty-five (45) wpm is required.
Applicants must be able to type at least 45 wpm.
In compliance with federal law, all persons hired will be required to verify identify and eligibility to work in the United States.

Nice To Haves

Knowledge of standard office practices and procedures
Knowledge of proper English, spelling, grammar punctuation and word usage
Knowledge of basic mathematical calculations
Knowledge of computer and software applications
Knowledge of law office practices and procedures
Knowledge of basic legal terminology, documents and document handling procedures
Ability to maintain all ethical and professional standards
Ability to observe strict confidentiality regarding all information obtained in the course of employment
Ability to produce work product that meets professional standards of quality, neatness, accuracy, and promptness
Ability to assist the public in determining what their needs are quickly
Ability to learn the names, locations and functions of departmental activities
Ability to accurately and timely manage a high volume of work
Ability to communicate effectively and courteously with people of all ages and from a variety of cultural, economic and ethnic backgrounds
Ability to type accurately
Ability to maintain records and prepare related forms, applications, documents, statements and reports
Ability to learn and retain complex procedures, laws and regulations
Ability to clearly explain policies, procedures and schedules
Ability to work with minimal supervision
Ability to follow oral and written instructions
Ability to read, interpret and categorize data rapidly and accurately
Ability to operate standard office equipment
Ability to work calmly under pressure
Ability to meet deadlines and cope with interruptions
Ability to perform mathematical calculations
Ability to make independent consequential work decisions in accordance with laws, regulations, court/office policies and procedures
Ability to train others in records functions, including regular employees and temporary workers as assigned
Ability to interact with distraught or difficult individuals

Responsibilities

Assists the general public, defendants, attorneys and law enforcement representatives in person or on the phone by answering questions and explaining court procedures; takes complaints, explains services, policies, procedures and schedules; locates information from court and county records and provides it to the public as requested.
Receives, processes and issues various legal documents, applications, notices, orders; reviews items for accuracy, completeness, required stamps and signatures; forwards documents to other offices as necessary.
Maintains data and records; calculates and compiles summaries of data, sets up and maintains files and filing systems; retrieves information from files;
Composes, processes and files various legal documents; reviews documents for accuracy before filing and processing; forwards documents to other agencies/parties as necessary.
Schedules court hearings, prepares notices. legal documents, and court calendars; provides required documents to defendants and other parties and secures necessary signatures.
May compose and process notices, reports, form letters, forms, cards, documents and correspondence.
Assesses case information and initiates legal files; requests necessary case information from other agencies.
May order and maintain office supplies.
May perform all the duties of subordinate level employees.
May be required to make county deliveries to other county job sites.
Performs related duties and takes on special projects as assigned.