Law Enforcement Records Specialist (Grade 5)

Yuma County•Yuma, AZ

21d

About The Position

This position performs administrative and clerical work of moderate difficulty under general supervision, maintaining and retrieving criminal justice reports, records, warrants, and related materials for the Yuma County Sheriff's Office. The role reviews and processes law enforcement reports, warrants, and records requests; enters and verifies information in computerized criminal justice systems; and supports warrant validation, extradition coordination, records retention, redaction, background checks, and vehicle impound hearings. It also responds to inquiries, handles payments for records requests, maintains confidentiality, assists with statistical reporting and the Sex Offenders Program as needed, and performs other assigned duties. The position is advertised from the minimum to the midpoint hourly rate. Salary is determined based on education and experience at the time of offer. Applications are submitted to the Yuma County Sheriff's Office; Yuma County Human Resources does not review applications for this position.

Requirements

High school diploma or GED equivalent, plus coursework in administrative or office procedures and three years of administrative or office work experience, or an equivalent combination of education and experience.
Must hold Level A ACJIS Network Terminal Operator certification or obtain it within six months of hire.
May be required to successfully complete a background check, polygraph, and drug test before appointment.
Knowledge of county and Sheriff's Office policies and procedures; federal, state, and local criminal justice records regulations and victim-rights laws; business English; recordkeeping and records management; statutes and legal terminology concerning warrants and extradition; customer service; and modern office practices, equipment, hardware, and software.
Skill in maintaining security and confidentiality; identifying information needed from officers to generate reports; retrieving and verifying computerized records; exercising judgment when releasing confidential records; responding to public inquiries; performing arithmetic; maintaining records, reports, and warrants; and operating office equipment and job-related software.
Ability to understand legal documents concerning records, warrants, and extradition; learn the Law Enforcement Records Management System and automated criminal information systems and codes; prepare source materials for secure database entry; prioritize multiple projects; build effective working relationships; file alphabetically or chronologically; follow instructions; and communicate effectively in writing.
Ability to perform the essential functions of the position with or without a reasonable amount of accommodation.

Nice To Haves

Typing/keying skills of at least 55 WPM.

Responsibilities

Receive and review law enforcement reports and warrants for validity, accuracy, and completeness; consult with officers, courts, supervisors, the public, and criminal justice agencies to resolve discrepancies.
Process requests for law enforcement reports or records and review documents for correctness before dissemination to authorized personnel or state and federal entities.
Receive, log, update, and enter warrants; validate warrants for prisoners booked into the Yuma County Detention Center or detained by other agencies.
Coordinate fugitive extraditions as a liaison, arrange travel, prepare required documents and medical history, and track warrant files for prisoners in custody in other counties or states.
Verify and enter criminal activity information into computerized criminal justice information or tracking systems, and originate, update, reconcile, transfer, or track agency data.
Redact requested police reports, body-camera footage, and audio recordings according to applicable laws and guidelines protecting personal or law-enforcement-sensitive information.
File, retrieve, and maintain records to comply with state and federal laws and fulfill requests from internal and external sources; assist with records retention.
Perform local background checks for law enforcement agencies and the public.
Prepare warrant files and worksheets; assign, confirm, clear, cancel, or modify warrants; distribute warrant information; send and receive teletypes; reply to Hot File confirmations; enter information into NCIC; and conduct monthly Hot File validation.
Monitor teletype inquiries for criminal history information, respond promptly, take appropriate action, and ensure other agencies respond within applicable time limits.
Coordinate administrative hearings for impounded vehicles; verify driver’s licenses, insurance, and registration through NCIC; and prepare vehicle impound release forms.
Collect and process payments for records requested by the public, attorneys, and law enforcement agencies.
Maintain confidentiality of work-related matters, cases, and Sheriff's Office information.
Assist in collecting and compiling statistical data for reports and assist with the Sex Offenders Program as needed.
Maintain regular and reliable attendance and perform other duties as assigned.