Law Enforcement Clerk

County of Kittitas•Ellensburg, WA

3d•Hybrid

About The Position

The Law Enforcement Clerk provides a variety of clerical duties for the Sheriff’s Office to include aspects of quartermaster (inventory), purchasing, records, data entry, public disclosure, transcribing, civil process, fiscal and evidence management. Must maintain courteous and cooperative working relationships with administrative and other County personnel, public agencies, and the general public, and work under the guidance of Local/State/Federal regulations and County policies/procedures. Qualified candidates must complete a written exam. Employees in this position may be required to perform any assigned portion or all portions of the listed duties under this position, or other duties that may be assigned as required.

Requirements

High school diploma or GED equivalent.
U.S. Citizen or Lawful Permanent Resident.
One (1) year of general office experience.
Intermediate to advanced computer skills utilizing MS Office Suite.
Ability to type with sufficient speed and accuracy to successfully perform the essential functions of the position.
21 years of age at the time of employment.
Valid driver’s license.
A criminal history and background check will be performed on qualified candidates.
Misdemeanor or felony charges or convictions may preclude candidates from employment in certain circumstances. Factors such as relativity to the position, age at time of offense, seriousness and nature of the violation, and rehabilitation will be taken into account.
There can be no conflicts of interest with the hiring agency.
Must successfully pass the civil service written exams.

Nice To Haves

Attend relevant industry trainings and conferences to maintain familiarity of laws.

Responsibilities

Process approved training requests and training activity reports, complete training registration requests and entry into records management system, make lodging arrangements for trainees.
Process concealed pistol licenses, including fingerprinting, data entry and background investigation.
Provide quartermaster services; order supplies and assist with general inventory control and delivery of inventoried items.
Process gun transfer requests; processing necessary background checks and all other required documentation.
Process Civil documents, including data entry, the entry of Civil Process and Protection Orders, canceling protection orders, return of civil process; entry of warrants, updating warrant information in RMS, served – recalled –renewed.
Process case reports: criminal records data entry of reports, citations, distribute reports to the Prosecutor’s Office and appropriate Court in a timely manner.
Receive, enter, review for processing and releasing public records requests in accordance with the state law, Kittitas County Code, and Sheriff’s Office policy.
Become proficient with the laws relevant to the Public Records Act and attend relevant industry trainings and conferences to maintain familiarity of laws.
Transcribe reports and interviews from various recording devices or video.
Product various statistical reports as needed.
Provide fingerprinting service to the public for various reasons.
Greet the general public and assist with their requests or concerns, answers phone and redirect calls.
General document handling.
Sort and distribute incoming/outgoing mail.
Post Sheriff’s receipts, collect monies, assist with entering bills and prepare vouchers as needed, create purchase orders, enter the required data, and process orders; other financial duties as assigned by the Supervisor.
Receive, release and ship evidence, data entry of evidence into and out of secure storage, maintain secure storage and chain of custody, process evidence in accordance with WSP evidence handbook and the Kittitas County Sheriff’s Office policy, testify in court when necessary.
Other clerical and receptionist duties as assigned by Supervisor.