Assistant, Lateral Attorney Recruiting

McGuireWoods LLP•Berwyn, IL

2d•$57,100 - $77,100•Hybrid

About The Position

McGuireWoods LLP is seeking a Lateral Attorney Recruiting Assistant to join their Chicago office. This role is responsible for the day-to-day execution of lateral attorney recruiting efforts. The Assistant will partner with recruiting managers, recruiting specialists, attorneys, search firms, and candidates to ensure an efficient and seamless recruiting experience. Key duties include coordinating interview schedules, managing candidate communications, maintaining recruiting systems and data, and providing comprehensive administrative support throughout all stages of the hiring process for assigned searches. McGuireWoods is a global law firm founded in 1834, offering excellent benefits and a hybrid remote work option for most employees, promoting flexibility and work-life balance.

Requirements

High school diploma or GED required.
Two or more years of administrative experience, preferably supporting recruiting, human resources, legal, or professional services functions.
Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment.
Strong organizational, project management, communication, analytical, and relationship-building skills.
Sound judgment and discretion with the ability to maintain confidentiality and deliver exceptional customer service.
Demonstrated initiative, adaptability, and a proactive approach to problem-solving.
Collaborative team player with the ability to build effective working relationships with recruiters, attorneys, candidates, and professional staff.
Willingness and desire to work with innovative technology platforms.

Nice To Haves

Associate's degree or bachelor's degree preferred.

Responsibilities

Coordinate all lateral attorney interview scheduling, prepare itineraries and candidate packets, and communicate logistics to all stakeholders.
Serve as a professional, confidential point of contact for candidates, attorneys, search firms, and internal teams.
Prepare offer materials, candidate correspondence, and onboarding documentation.
Maintain applicant tracking systems, recruiting databases, and candidate files; support preliminary application review and update candidate statuses as directed.
Coordinate new hire documentation and orientation logistics with HR and other departments.
In partnership with the firm’s travel agency partner, arrange candidate travel, accommodations, and meals; process expense reimbursements, invoices, and vendor payments.
Prepare reports, spreadsheets, presentations, and other materials as requested.
Partner with HR, Professional Development, Finance, Marketing, and other teams on recruiting activities and special projects.
Identify and implement opportunities to enhance administrative workflows and operational efficiency.
Thrive in a fast-paced, high-volume environment requiring strong prioritization, organization, and proactive communication within a collaborative team.