Landscape Construction Project and Sales Coordinator - Full time

DeHamer Landscaping•Grandville, MI

About The Position

The Construction Landscape Project and Sales Coordinator plays a critical role in guiding landscape construction projects from initial client contact through proposal, sale, and successful handoff to production. This position serves as the central point of communication between clients, sales, project management, and field crews. The Coordinator supports sales efforts, assists with estimating and proposals, manages project documentation and scheduling, and ensures projects are organized, profitable, and executed efficiently. This role is ideal for a detail-oriented professional who enjoys client interaction, organization, and seeing projects move from concept to completion.

Requirements

Strong organizational and multitasking skills
Ability to manage multiple projects simultaneously
High attention to detail and strong follow-through
Strong follow-up and relationship-building skills
Professional, confident client-facing communication
Problem-solving and proactive thinking
Strong time management and prioritization
Team-oriented mindset with clear internal communication
Ability to work in a fast-paced, deadline-driven environment

Nice To Haves

Experience in landscape construction or related trades
Basic understanding of landscape plans and construction drawings
Customer service or sales support experience

Responsibilities

Respond to incoming leads and schedule site visits or consultations
Assist the sales team with proposal preparation, estimates, contracts, and documentation
Build and maintain relationships with homeowners, property managers, and commercial clients
Educate clients on materials, construction process, timelines, and expectations
Track leads, proposals, approvals, and signed contracts in the CRM
Follow up consistently to move opportunities through the sales pipeline
Coordinate smooth handoff from sales to construction teams
Coordinate site measurements, takeoffs, photos, and field notes
Assist with estimating and designing landscape construction projects, including: Patios, walkways, retaining walls, grading, and drainage Planting, mulch/stone beds, sod and seed Irrigation, lighting, and outdoor living features (as applicable)
Prepare professional proposals including scope of work, exclusions, and terms
Track proposal status through approval and signature
Coordinate project start dates, schedules, and timelines
Prepare and distribute complete job handoff packages, including: Signed contracts and proposals Site notes, measurements, and photos Material selections and quantities Special instructions and client expectations
Communicate project details to Project Managers and On-Site Superintendent
Assist with production scheduling and coordination with operations
Monitor project progress and flag potential delays or issues
Serve as a point of contact for clients regarding scheduling and general project updates
Communicate pre-construction details and readiness information
Assist in resolving client questions or concerns by coordinating internally
Ensure expectations and changes are clearly communicated and documented
Maintain accurate project files (digital and/or physical)
Track change orders, approvals, and updates
Assist with material ordering and delivery coordination
Request permits and utility locates where applicable
Support job costing accuracy (materials, labor assumptions, subcontractors)
Assist with billing readiness, including deposits, progress billing, and project close-out
Generate reports related to sales, production, and project performance