Landscape Assistant Project Manager

Tavistock Development Company•Orlando, FL

10d•Onsite

About The Position

Tavistock Development Company is seeking a detail-oriented, hands-on Landscape Assistant Project Manager to support landscape operations and account management across our managed properties and communities. This role is central to keeping day-to-day field work, reporting, and vendor coordination running smoothly. You'll be out in the field regularly, tracking conditions, coordinating repairs, and keeping every workstream organized and moving toward resolution.

Requirements

5–7 years of landscape operations experience preferred, ideally including field/crew supervisory experience with a landscaping company
Working knowledge of plant identification, landscape maintenance practices, turf management, pruning, plant health, pest identification, and Central Florida growing conditions
Working knowledge of commercial irrigation systems — valves, controllers, two-wire systems, irrigation zones, flow monitoring, troubleshooting, wet checks, scheduling, system diagnostics, and Rain Bird IQ4 — with the ability to review system performance, identify deficiencies, track repairs, and coordinate corrective actions with irrigation technicians and contractors
Strong organizational skills with clear written and verbal communication
Proficiency in Microsoft Office (Excel, Word, Outlook) and the ability to learn CRM or landscape management software
Valid driver's license required — this role involves regular travel between job sites, and a DMV records check will be conducted for company insurance purposes

Nice To Haves

working knowledge of herbicide management and GIS is a plus
experience supporting CDD and/or HOA-managed communities
bilingual (English/Spanish) strongly preferred to support day-to-day coordination with landscape crews

Responsibilities

Conduct routine site walks and document conditions (irrigation issues, plant health, pest activity)
Compile weekly/monthly reports with photos and summaries
Track deficiencies and follow through to resolution
Log, track, and update all Smartsheet line items
Maintain status reports of open vs. closed items
Coordinate with vendors to ensure timely completion
Track irrigation repairs, wet checks, and controller adjustments
Maintain logs of ongoing maintenance activities
Flag recurring issues for escalation
Prepare agendas, reports, and supporting documents for meetings
Document meeting notes and action items
Track and follow up on assigned tasks