Land Operations Coordinator

Brookfield Asset Management•San Ramon, CA

1d•Onsite

About The Position

Brookfield Residential, a leading North American land developer and homebuilder for over 65 years, is seeking a Land Operations Coordinator. This role is critical within the Development Operations Team and reports to the Director of Land Operations and the VP of Land and Forward Planning. The Project Coordinator is responsible for a broad variety of tasks including, but not limited to contract administration, construction administration, coordinating with the City and utility companies, guest builders, and other internal Brookfield departments. The Project Coordinator will also be required to work closely with the various Development Managers to manage and execute the contract process for all land development design and construction contracts; creating, tracking, distributing, and filing all contract documents for land development; and provide support to the Director of Land Operations and Development Managers (Land Team) for bidding and procurement of CFD projects along with preparation of CFD reimbursement binders at the end of each CFD contract.

Requirements

Minimum two years’ experience in homebuilding/land development industry
2-5 years of experience in construction purchasing with a preference in land development related work.
Strong verbal and written communication and interpersonal skills
Attention to detail and the ability to spot errors and inconsistencies
Extreme organization skills and able to handle multiple projects at once
Requires proficiency in Microsoft Suite (Outlook, Word, Excel, Project) with an emphasis on Excel
Ability to adapt to and learn new project management related software
This position is located in the San Ramon office and requires collaboration with the land team members in the San Ramon office.

Nice To Haves

Professional administration and/or college degree preferred
Successful experience in a similar role with another company
Developing decision-making capability and problem solving
Follow-through skills and detail orientation
Ability to work with limited or no supervision
Customer service orientation
May require travel to various project sites and other off-site locations

Responsibilities

Assist Land Team to prepare master contract documents, addendums and change orders for consulting and construction contracts and in the preparation of template design and construction contract documents.
Notify the Land Team when contract and/or change orders require a budget revision.
Facilitate prompt payments, act as a liaison between vendors and accounting on billing/contract questions/issues, and correction of invoices in a timely manner.
Interact with contractors, consultants and other project team members.
Follow-up and communicate via phone and email with vendors to ensure proper completion of all necessary information.
Review invoices for accuracy for the Land Team’s Approval.
Assist the Land Team with coordination and preparation of construction bid documents for Community Facilities District (“CFD”) and non-CFD Work.
Assist in the preparation of construction Request for Qualifications (RFQ) and Information for Bids (IFB) in the public bid process and Receipt of bids for the preparation of bid tabulations in Excel format.
Provide support in the preparation of Information for Bid (IFB) for CFD Road Projects, prepare reimbursement binders, and organize all information for submittal to the CFD District.
Ensure all construction related change notices are addressed in a timely manner and contract change orders process.
Assist the Land Team with engineering and planning design coordination, scheduling, civil, landscape, and utility drawing approval process.
Maintain records of approvals, engineering plans, permits, also maintain SharePoint & OneDrive Sites.
Coordinate with consultants, the City, and the District Engineer to distribute design drawings, support builder and developer inquiries, assist with the CFD bid process, and obtain the permits required to deliver finished lots and infrastructure within our master planned communities.
Assist Land Team to run monthly job cost actual reports for updating project cash flows and maintain and track CFD and City Share construction reimbursements.
Coordinate with Development Managers to prepare and submit conveyance binder to CFD for reimbursements.
Contribute to development of planning, scheduling and estimating process in daily operations and annual financial Business Plan updates.
Conduct historical cost comparisons and provide support for budgeting and tracking purposes.
Assist in land record tracking with Accounting for builder closings.
Support product data entry for residential closings, also assist field representatives in all facets of land construction and ensure all conditions of permits are met to ensure timely construction start dates and turnover of improvements at final acceptance to the City and HOA.
Coordinate, process, and track final turnover documentation with the City agencies, home builders, and HOA for all improvements.
Assist Development Manager in property deed documentation and tracking.
Maintain the digital plan room to house current construction drawings and reports for the various Brookfield Arizona projects. Also support user access to Egnyte & OneDrive.
Secure, track and maintain construction permits, dust permits, SWPPP NOI and NOTs.
Coordinate with the Development team, City agencies, utility providers, the HOA/City, the US Postal Service, and planning and architectural consultants to manage meter sets and transitions, track meter locations, confirm mailbox placement and mail service, and support lot fit analysis and parcel product mapping.
Research projects and special assignments as requested
Perform other duties as assigned