Land Development Project Administrator

ON TOP OF THE WORLD COMMUNITIES LLC • Ocala, FL

9d • Onsite

About The Position

The Land Development Project Administrator serves as a vital link coordinating project review & compliance with governmental and local permitting agencies; project scheduling, tracking, utility provider and agency coordination. This role is responsible for the technical administration of land development projects, ensuring that improvement plans, final plats, and related documents move seamlessly from conception to completion. The ideal candidate is a detail-oriented professional who excels at managing complex schedules in Microsoft Project, coordination with public utility entities, and maintaining precise documentation via Bluebeam, Dropbox and Excel. You will support the Land Development Manager and department members by tracking critical deadlines, monitoring project costs, ensuring that all dates given for receivables and deliverables are attained and maintain compliance with company and safety standards.

Requirements

• 1+ year of related experience required
• PC proficiency is essential (Windows environment)
• Proficiency in Microsoft Office skills, including but not limited to Excel and Microsoft Project, is required
• Proficiency in Bluebeam and Dropbox required
• The ability to prioritize and manage multiple tasks simultaneously is required
• Must be able to read, write, understand English, and have good verbal and written communication skills
• Good customer service skills

Nice To Haves

• Bachelor's degree in construction management, real estate, or a related field preferred

Responsibilities

• Create and maintain project individual and Master Schedules, tracking project deadlines against lot demands to ensure development stays on pace with sales.
• Maintain a master tracking sheet for all agency and permit applications from submittal to permit issuance.
• Act as the primary liaison for utility coordination with electric companies regarding site design, streetlight positioning, coordinating with EOR for final electrical CAD file production and distribution.
• Manage the receipt, naming, and electronic filing of all project documents using Bluebeam, Dropbox, and/or Excel to maintain most current project records.
• Maintain current lot status (contracted, MIR, permitted, etc.) for all neighborhoods in Excel format.
• Perform detailed reviews of project related documents, applications, Improvement Plans and Final Plats for agency submittals and compliance.
• Ensure that all dates given for receivables and deliverables are attained.
• Maintain a clear understanding of how job costs relate to project progress and provide regular status updates to management.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level