Land Coordinator

Clayton•Austin, TX

4d•Onsite

About The Position

The Land Coordinator serves as the “Operational Hub” of the Land Department, providing support and monitoring land acquisitions and development activities. This role is responsible for maintaining accurate tracking systems, monitoring contractual and development deadlines, coordinating documentation, and supporting land acquisition and development processes from initial pursuit through land purchase takedown and construction. The Land Coordinator maintains tracking systems, monitors contractual and development deadlines, organizes documentation, and supports underwriting and market analysis efforts. Strategic decisions, negotiations, financial approvals, and land acquisition strategy remain the responsibility of the Vice President and Directors of Land. Success in this role is measured by accuracy, timeliness, organization, and proactive communication.

Requirements

1-4 years of experience in market data coordination, development coordination, real estate operations.
Ability to review contracts for key negotiation points, dates, and compliance.
Proficiency in Excel, Smartsheet, Word, PPT, budgeting, and data organization required.
Strong organizational and deadline management skills.
Excellent written and verbal communication skills.
High attention to detail.
Self-starter
Organizational discipline
Analytical attention to detail
Proactive deadline management
Ability to manage multiple projects simultaneously.
Professional discretion.

Nice To Haves

Experience preparing CMAs or market analyses preferred.

Responsibilities

Initially screen, prepare and organize new acquisition opportunities.
Organize acquisition files and Prophetic to maintain the master land pipeline tracker for all projects in Active, Under Review, or Archive status.
Track all contract-related deadlines including, feasibility timelines, earnest money deposits, closing dates, and lot takedown schedules.
Coordinate with Project Managers to complete Acquisition Checklists and related underwriting due diligence items, including milestone tracking.
Proactively notify leadership of upcoming deadlines and potential conflicts.
Assist in preparing weekly and monthly land status and land committee summaries.
Prepare Comparative Market Analyses to support acquisition review and lot valuations.
Become expert at Zonda to compile comparable sales data, pricing trends, absorption rates, and relevant market metrics.
Maintain and update standardized CMA templates and repository of supporting market data for each project.
Review and summarize primary deal points in acquisition/disposition contracts and key date identification.
Maintain organized contacts and digital files.
Coordinate document routing between leadership, legal counsel, title companies, and external parties.
Review and compare HOA budgets to reduce cost.
Maintain HOA governing documents and official records.
Review homeowner architectural requests for compliance with bylaws and covenants.
Process architectural review requests within established timelines.
Coordinate with legal or third-party vendors as needed.