Land Administrator - Oahu

Hawaiian Electric•Honolulu, HI

3d•Hybrid

About The Position

The P NL LAND & RIGHTS OF WAY Department of the P LEGAL Division at Hawaiian Electric Company has 1 Management vacancy available. This role is classified as Professional. The position is responsible for negotiating for real property rights to support new and existing customer projects (distribution) and Engineering projects, as well as providing real estate management. It also involves participation in budget development and management, and general administrative duties such as processing mail, handling invoices, correspondence, filing, and ordering office supplies. The role also includes preparing and processing documents for filing with State and City agencies, conducting periodic site inspections, preparing/processing government forms, and researching and responding to customer inquiries. The responsibilities span Hawaiian Electric, Maui Electric, and Hawaii Electric.

Requirements

Knowledge of principles and practice of real estate management and documentation.
Working knowledge of the State Land Court and the Bureau of Conveyances normally acquired through college level courses or equivalent experience.
Strong working knowledge of personal computers and related software applications such Microsoft Office, UIPlanner, ProjectWise, eRMS, and eGIS.
Must have or be able to qualify for a current State of Hawaii's driver's license to perform on-site investigations.
Must meet the standards for required driving positions as stated in the Hiring Standards for Required Company Drivers Policy.
Must have or be able to qualify as a Notary Public.
Demonstrated time management and organizational skills with the ability to prioritize, multitask, meet deadlines, and remain flexible in a demanding work environment with multiple priorities.
Ability to handle difficult and/or sensitive issues while using tact, courtesy and discretion.
Excellent written and oral skills.
Strong interpersonal skills to influence and persuade various groups or individuals.
Ability to remain flexible in a demanding work environment and adapt to rapidly changing priorities.
Ability to conceptualize new ideas.
Strong commitment to teamwork and customer service.
Several years (3-5 years) general office experience with 3 years at the legal secretarial level or 4 years at the administrative assistant level.

Nice To Haves

Professional level experience in real property planning/management/administration, acquisition/sales, appraisal and/or title investigation is preferred.
Experience in land management and administration gained from Hawaiian real estate entities (trusts, corporations, governments) is preferred.

Responsibilities

Reviews and coordinates engineering plans and construction programs.
Meets with Engineers/Planners to clarify real property needs.
Verifies State and City planning and zoning designations.
Coordinates easement mapping for preparation of legal documents and drafts legal documents.
Prepares grants of easements, rights of entry, agreements, permits, applications, leases, and deeds.
Negotiates terms and conditions of land rights with landowners and coordinates legal matters with attorneys on company land matters.
Performs records management and maintaining administrative files.
Handles ITS/IAM requests/updates.
Manages contracts/purchase orders, and expense reports.
Prepares and handles incoming/outgoing correspondence.
Maintains inventory of office supplies.
Coordinates equipment maintenance.
Processes invoice payments and record maintenance.
Assists in preparation of real property tax records.
Handles filing.
Takes minutes for staff meetings.
Scans, transfers, and maintains land documents in Engineering’s repository.
Prepares and processes documents for filing with State and City agencies.
Researches and responds to both internal and external customer requests.
Manages all outside private and governmental requests for use of company real property and easement areas.
Manages company land, including new leases, disposal, and out leases.
Performs semi-annual inspections of all company owned/leased properties, including checks for environmental issues, encroachments, dumping, and related concerns, and reports to appropriate departments for resolution.
Tracks and initiates payments for property rentals.
Performs administrative duties of a Notary Public.
Supports and undertakes special assignments, including group presentations, as directed by the Manager of Land and Rights of Way.
Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.
Other duties as assigned.