Labour Administrator

North America Construction (1993) Ltd. - NAC Constructors Ltd.•St. Thomas, ON

2d•Onsite

About The Position

North America Construction (1993) Ltd. – NAC Constructors Ltd. (NAC) is well known for our expertise in water and wastewater construction across Canada. Our self-performing team of almost 500 skilled professionals and experts in trades and engineering, comprehensively handles projects, from conceptualization to delivery. We also have extensive experience in fields such as civil, structural, process mechanical, building mechanical, electrical and instrumentation work. At NAC, our priority is to maintain the highest level of quality and safety. The depth of our resources is evident in the variety of projects we construct; from water filtration to wastewater treatment; dams to ethanol; we build it all….and more! NAC is currently seeking a full-time Labour Administrator, initially based on our Dalewood Water Reclamation Facility project in St. Thomas, ON. Position Summary: The Labour Administrator supports day–to–day workforce operations on construction projects by managing hourly employee timecards, coordinating housing and utilities for project-based crews, conducting first–level interviews, and facilitating new–hire orientation. This role reports directly to the Project Manager with a strong matrix partnership with Corporate HR, ensuring alignment with company policies, workforce standards, and compliance requirements. The position requires a detail–driven administrator who can collaborate effectively with both field operations and centralized HR teams.

Requirements

2–4 years of administrative experience, ideally in construction or project-based environments.
Strong understanding of hourly labour processes, timekeeping, or payroll support.
Excellent communication and coordination skills.
Proficiency with Microsoft Office and timekeeping systems.
Strong organizational skills and ability to manage multiple priorities.
Ability to maintain confidentiality and handle sensitive information.

Responsibilities

Collect, review, and verify hourly employee timecards for accuracy, completeness, and compliance with company policies and labour regulations.
Enter and maintain timekeeping data in internal systems; follow up with supervisors to resolve discrepancies.
Track overtime, shift differentials, per diems, and project specific pay requirements.
Coordinate employee housing assignments, move ins, move outs, and room changes.
Manage utilities setup, payments, and service continuity for company-provided accommodations.
Maintain housing rosters, policy and agreement documentation, and cost tracking.
Serve as the primary contact for housing-related issues and escalate maintenance needs
Coordinate and facilitate new hire orientation for project-based labour, including safety briefings, policy reviews, and site-specific requirements.
Prepare orientation materials, packets, and documentation.
Collect and verify required onboarding documents (IDs, certifications, forms).
Issue company property and ensure new employees are properly registered in internal systems.
Communicate orientation schedules and attendance to site leadership and Corporate HR.
Maintain daily communication with site superintendents, foremen, and project managers regarding labour needs and workforce changes.
Prepare administrative reports, spreadsheets, and workforce summaries.
Support general site administration as required.
Conduct first level interviews for on-site labour roles.
Coordinate interview scheduling with hiring managers and site leadership.
Assist with reference checks and new hire documentation.
Partner closely with Corporate HR on hiring processes, onboarding compliance, and workforce documentation.
Ensure project-level practices align with corporate policies, employment standards, and regulatory requirements.
Liaison with Corporate HR with timely updates on staffing changes, employee issues, and project workforce trends.
Support corporate audits, reporting requests, and policy implementation at the project level.

Benefits

Competitive compensation
Opportunities for career growth, development and advancement, including financial assistance
Comprehensive benefit plan (dental, vision, health, etc.)
Employee & Family Assistance Program
Excellent company matched pension plan
Registered Retirement Savings Plans
Additional time off between Christmas and New Year’s Day
Community involvement opportunities
Friendly working environment
Numerous team activities and various company events