Laboratory, Administrative Assistant, Full Time, Days

PIH Health • Whittier, WA

2d • Onsite

About The Position

Performs high-level administrative and secretarial duties in an efficient and effective manner in support of Laboratory and Pathology Services leadership and departmental operations. Provides administrative coordination support including calendar management, meeting scheduling, preparation of reports, presentations, correspondence, meeting minutes, and follow-up documentation. Assists with tracking action items, departmental initiatives, inspections, onboarding activities, special projects, and operational and regulatory documentation across multiple laboratory locations and hospital campuses. Contributes to the smooth operation of the department through effective communication, organization, time management, professionalism, and collaboration while maintaining confidentiality of sensitive personnel, operational, and organizational information. Responsible for demonstrating strong follow-through, sound judgment, attention to detail, and a positive teamwork approach in support of departmental objectives and organizational standards.

Requirements

• Ability to effectively manage multiple priorities and deadlines in a fast-paced healthcare environment
• Strong organizational, time management, and follow-through skills
• Excellent interpersonal, verbal, and written communication skills
• Professional business writing, proofreading, and correspondence preparation skills
• Advanced proficiency in Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams
• Ability to maintain confidentiality and exercise discretion with sensitive information
• Strong problem-solving skills and attention to detail
• Professional customer service and telephone etiquette skills
• Ability to work independently and collaboratively with physicians, executives, leadership, staff, and vendors
• Knowledge of general office procedures, records management, and document organization
• Typing and data entry skills with a high level of accuracy

Nice To Haves

• Experience with scheduling, calendar coordination, and meeting support preferred

Responsibilities

• Performs high-level administrative and secretarial duties
• Provides administrative coordination support including calendar management, meeting scheduling, preparation of reports, presentations, correspondence, meeting minutes, and follow-up documentation
• Assists with tracking action items, departmental initiatives, inspections, onboarding activities, special projects, and operational and regulatory documentation across multiple laboratory locations and hospital campuses
• Contributes to the smooth operation of the department through effective communication, organization, time management, professionalism, and collaboration
• Maintains confidentiality of sensitive personnel, operational, and organizational information
• Demonstrates strong follow-through, sound judgment, attention to detail, and a positive teamwork approach

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed