Labor & Employment Legal Assistant/Paralegal

iHeartMedia • San Antonio, TX

4d • Hybrid

About The Position

iHeartMedia is seeking a detail-oriented Legal Assistant/Paralegal to join its Labor & Employment legal department. This role will provide support to a team of five attorneys and one other paralegal, focusing on accurate document drafting, data management and reporting, and assisting with day-to-day operations. This is an excellent opportunity for an individual experienced in legal, human resources, and/or compliance functions who excels at creating and maintaining organized systems.

Requirements

• Minimum of 7-10 years of experience supporting a legal department, with preference given to in-house experience and/or labor & employment experience.
• Associate or Bachelor’s degree, and/or a Paralegal Certificate from an accredited program preferred.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams required).
• Highly detail-oriented and organized.
• Ability to manage and prioritize competing tasks, work independently and exercise sound judgment.
• Communicate professionally and effectively.
• Proactive and dependable, with strong follow-through and critical thinking.
• Exercise discretion in handling confidential information.
• Calm, focused, and reliable in a fast-paced environment.

Nice To Haves

• In-house experience
• Labor & employment experience

Responsibilities

• Create, update, and maintain standardized templates for agreements.
• Prepare a high volume of agreements primarily using templates, ensuring all documentation follows established formatting, accuracy, and version-control standards.
• Draft professional correspondence, such as letters and notices with supporting documentation.
• Coordinate secure delivery of documents internally and externally.
• Assist in drafting and updating high-level employment contracts.
• Work with the company’s HRIS system (Workday) and contract management system to track contract lifecycles and ensure timely renewals or terminations.
• Communicate professionally with business leaders regarding contract terms and execution.
• Organize and maintain internal case files.
• Maintain calendar and track deadlines for litigation and administrative agency matters.
• Assist with the review, redaction, and production of personnel records to third parties.
• Securely transmit sensitive information internally and externally.
• Coordinate with external counsel.
• Prepare responses to audits, charges, and claims from opposing parties and upload same to government portals where applicable.

Benefits

• Employer sponsored medical, dental and vision with a variety of coverage options
• Company provided and supplemental life insurance
• Paid vacation and sick time
• Paid company holidays
• A Spirit day to encourage and allow our employees to more easily volunteer in their community
• A 401K plan
• Employee Assistance Program (EAP) at no cost – services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
• A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree