Labor Allocation and Payroll Manager.

Ondaro (US)•San Diego, CA

About The Position

The Labor Allocation & Payroll Manager oversees the processes that ensure accurate labor distribution, cost allocation, and workforce data integrity across all regions. This role is responsible for managing labor allocation methodologies, maintaining compliance with organizational standards, and ensuring alignment with financial, operational, and general ledger reporting requirements. While this position does not manage full payroll operations, it requires a strong understanding of payroll rules and regulations to accurately reconcile labor allocation data against payroll outputs and ensure proper posting to the GL. The manager partners closely with Finance, HR, Operations, and regional teams to support strategic labor planning, drive process improvements, and enhance reporting accuracy. Success in this role requires strong analytical skills, attention to detail, and the ability to lead cross-functional initiatives within a global environment.

Requirements

Minimum of 5-7 years of experience in labor allocation and payroll.
Knowledge of DCAA compliance, labor distribution, and federal contracting standards.
Communication & Collaboration: Strong ability to liaise and effectively communicate with employees, people team, legal staff, vendors and internal stakeholders.
Ability to work independently and as part of a team.
Experience with process improvement and project management.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

Experience working with non-US payroll processes a plus
Familiarity with Jamis Prime and/or Sage Intacct is a plus.
Fluency in Spanish is preferred; Brazilian Portuguese is a strong asset.

Responsibilities

Reconciliation of payroll-related general ledger accounts, including wages, taxes, benefits, and accruals.
Process labor batches payroll, time and attendance, and labor distribution for employees in the U.S., Mexico, Brazil and Canada.
Strong understanding of country-specific payroll and labor regulations.
Continuously evaluate and improve payroll labor tracking processes, leveraging automation and system capabilities to enhance efficiency, accuracy, and compliance.
Set up new employees and contractors in timekeeping systems, ensuring accurate classification and cost center alignment.
Manage time and attendance systems, including leave processing, labor reporting, and distribution.
Partner with the Associate Director to support 1099 contractor setup, ensuring accurate cost allocation, classification, and reporting across systems and jurisdictions.
Ensure proper allocation of labor costs across applicable cost centers.
Review coding for accuracy to avoid discrepancies in reporting.
Monitor variances between budgeted labor and actual labor usage.
Allocate labor expenses according to established organizational guidelines.
Validate that labor entries align with payroll data and scheduling.
Reconcile payroll results to the general ledger to ensure all payroll-related expenses and liabilities are accurately recorded.
Partner with the Payroll team to ensure payroll data aligns with the general ledger and cost allocations for accurate reporting, accruals, and financial close activities.
Validate that payroll-related accruals (e.g., wages, taxes, benefits) are accurately recorded.
Maintain strict confidentiality of payroll and employee data, ensuring secure handling and storage of sensitive information.