Lab Spatial Data Coordinator

JLL•Mountain View, CA

3d•$79,000 - $103,990•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Responsible for Site auditing design/layout of CBS spaces, equipment and Infrastructure-Electrical, Mechanical, HVAC, Data (Photographs), to help with meeting the compliance, space governance and space planning initiatives, quality control of space usage. Translate and capture this info in Smartsheet, Google sheets / Lab infrastructure Database, AutoCAD, and Google slide presentations. During their site audits, the Lab DC gathers data for layout, finishes, dimensions, equipment and current use with photographs to update REWS data (Tririga and Floorscope) and support Lab Occupancy Planning, Moves/ Adds/ Changes, Project Closeouts, Engineering, Lab Infrastructure Database updates and Design Guidelines updates. Lab DCs create post-audit documents for all Labs and other Customized Business Support spaces as required within the client portfolio. Lab DCs perform floor walks of buildings to confirm existing Space use, when required. Capturing the data such as - equipment details, space plans, furniture, finishes, photographs including for Engineering team reference and storage in the labs Understand and collaborate with the Lab Planning team to identify aspects of various lab compliance, governance, and quality checks Establish and maintain relationships with Lab OP’s to understand priority of Site audits Collaborate and maintain effective working relationships with Lab Managers, Lab Occupancy Planning, Lab Moves, Project Management, Engineering and other partner team members on all activities Coordinate with the Lab Managers/POCs for Lab Audit approvals prior lab audits, and inform WSMs and IFM RPMs of the audits Manage Lab access with the Security team to complete the Lab audits in time as required Provide updates to ensure data accuracy for space, occupancy and allocation for all labs Log all activities in trackers and other reporting tools as specified Collaborate in the assessment of lab infrastructure Understanding and capturing Infrastructure, and equipment knowledge and skills required Holds responsibility to ensure all current drawings and CAFM systems are maintained, and relevant space reports are generated on a regular basis

Requirements

At least 4-5 years of experience in the design field or other auditing technical environments- such as Data centers, Hospitals, pharmaceutical and other FFE heavy environments.
Familiarity with the construction industry terminology and process preferred.
Experience within a corporate lab environment preferred (bonus points if at a tech company with lab space)
Minimum Bachelor's Degree in architecture, interior design or related discipline from an accredited institution or comparable work experience
Experience working on large-scale campus and portfolio-wide planning projects preferred
Experience with Google Workspace (desirable), AutoCAD, PlanGrid, CAFM, occupancy planning software, and space data management solutions
Strong organization with proven leadership and interpersonal skills
Ability to perform duties under deadline pressure in a fast-paced, high volume environment
Detail oriented and thorough with the ability to prioritize between important and most important tasks
Proven record of providing excellent internal and external customer service proactively
Excellent oral and written communication skills, including presentation skills
Proven track record of working independently and also as a part of the team

Nice To Haves

Familiarity with the construction industry terminology and process preferred.
Experience within a corporate lab environment preferred (bonus points if at a tech company with lab space)
Experience working on large-scale campus and portfolio-wide planning projects preferred
Experience with Google Workspace (desirable)

Responsibilities

Responsible for Site auditing design/layout of CBS spaces, equipment and Infrastructure-Electrical, Mechanical, HVAC, Data (Photographs), to help with meeting the compliance, space governance and space planning initiatives, quality control of space usage.
Translate and capture this info in Smartsheet, Google sheets / Lab infrastructure Database, AutoCAD, and Google slide presentations.
During their site audits, the Lab DC gathers data for layout, finishes, dimensions, equipment and current use with photographs to update REWS data (Tririga and Floorscope) and support Lab Occupancy Planning, Moves/ Adds/ Changes, Project Closeouts, Engineering, Lab Infrastructure Database updates and Design Guidelines updates.
Lab DCs create post-audit documents for all Labs and other Customized Business Support spaces as required within the client portfolio.
Lab DCs perform floor walks of buildings to confirm existing Space use, when required.
Capturing the data such as - equipment details, space plans, furniture, finishes, photographs including for Engineering team reference and storage in the labs
Understand and collaborate with the Lab Planning team to identify aspects of various lab compliance, governance, and quality checks
Establish and maintain relationships with Lab OP’s to understand priority of Site audits
Collaborate and maintain effective working relationships with Lab Managers, Lab Occupancy Planning, Lab Moves, Project Management, Engineering and other partner team members on all activities
Coordinate with the Lab Managers/POCs for Lab Audit approvals prior lab audits, and inform WSMs and IFM RPMs of the audits
Manage Lab access with the Security team to complete the Lab audits in time as required
Provide updates to ensure data accuracy for space, occupancy and allocation for all labs
Log all activities in trackers and other reporting tools as specified
Collaborate in the assessment of lab infrastructure
Understanding and capturing Infrastructure, and equipment knowledge and skills required
Holds responsibility to ensure all current drawings and CAFM systems are maintained, and relevant space reports are generated on a regular basis