Lab Operations Assistant

Conservation Center for Art & Historic Artifacts•Philadelphia, PA

7d•Onsite

About The Position

The Conservation Center for Art & Historic Artifacts (CCAHA) in Philadelphia is seeking an Assistant for its Lab Operations team. The Lab Operations Assistant supports and promotes the activities of CCAHA’s administrative and conservation teams by providing necessary assistance across lab administrative functions. They will assist with day-to-day registrarial duties, including object packing, logistics coordination, and chain-of-custody documentation. This person also serves as a point of contact for clients, guests, and visitors.

Requirements

Previous experience with object handling and best practices required
High school diploma required or equivalent
At least two years of demonstrated experience in a customer service-focused position
Proficiency with Microsoft Office 365 required, with advanced knowledge of Microsoft Excel preferred
Familiarity with project management systems and constituent databases are required
Ability to work independently and as part of a larger team
Meticulous attention to detail
Clear written and oral communication skills
The ability to lift/maneuver at least 30-50lbs safely

Nice To Haves

Previous experience at cultural institutions or nonprofit organizations is a plus

Responsibilities

Support and maintain administrative processes within the lab, including creation and maintenance of project records, contracts, and relevant workflow paperwork
Assist Registrar with object packing, scheduling, chain-of-custody procedures, and space organization
Serve as a point of contact for clients and provide excellent, informed customer service throughout project process, from intake to completion
Work with the Development team to track prospects and potential projects
Manage main CCAHA inbox, sharing information, and redirecting inquiries as appropriate
Assist with front desk coverage, along with distribution of mail and packages
Other duties as assigned