Lab Operation Support and Purchasing Admin

Woongjin, Inc•San Jose, CA

19h•$32 - $35•Onsite

About The Position

WOONGJIN, Inc. is a rapidly growing team providing unique, exceptional, and enhanced services to clients, motivated by responsibility and servant leadership. This role involves managing lab purchasing and shipping requests, including invoice processing, vendor identification, quotation requests, and price negotiation. The position requires maintaining purchasing information, files, and new vendor registrations, as well as working closely with the Finance Purchasing team for internal PO processes. The admin will track orders in JIRA, maintain Confluence space for group documentation, and provide administrative support to lab management, including HR tasks like onboarding, offboarding, and employee relations. Other duties include organizing team events, collaborating with Finance/Accounting for invoicing, driving physical audits, performing inventory, supporting asset management, and coordinating incoming shipments. The role also involves performing ad hoc requests, maintaining business relationships, and potentially training and mentoring others.

Requirements

Ability to learn new technologies with an interest in expanding and applying this knowledge as new emerge
Able to lift 50 lbs
Able to move servers to and from main DC to the colocation and labs
Proficient knowledge of confluence, Microsoft Windows, Linux OS types
Hands on, self-starter who is comfortable with multiple tasks in a team environment
Five+ years of purchasing and inventory management experience
Administrative experience & Solid spreadsheet skills
Ability to effectively communicate (verbal and written correspondence) in a professional and courteous manner with technical and non-technical personnel.
Strong technical, analytical, and problem solving skills.
Ability to complete tasks and deliverables within expected timelines
Excellent organizational skills, strong attention to details, and willingness to learn and be methodical about following procedures.
Able to work independently as a part of a larger team in a global organization.
Able to multitask in high pressure situations and take ownership of project / tasks from planning, deployment, and post-deployment support.
After hours and weekend support and/or alternative work schedules are required at various points in the year

Responsibilities

Manage labs’ purchase & shipping requests including invoices.
Identify and contact vendors for specifics items per projects need
Maintain purchasing information, files/records, and new vendor registration
Request quotations for comparison and price negotiation with vendors
Prepare require docs & submit order requests & work closely with Finance Purchasing team to provide necessary info to complete internal PO process
Actively follow up for status of PO, follow up with vendors on ETA and delivery schedule
Receive new orders and enter in JIRA system for tracking purpose, maintain life cycle of JIRA system
Maintain Confluence space for group; documentation of HR/Legal/Project related information
Provide Administrative support to the lead & management of lab; Perform HR task (On-board & Off-board, Handle and resolves employee relations issues)
Organize & support team events
Collaborate with Finance/Accounting for invoicing and payment processing
Drive physical audits and perform regular inventory and support asset management team
Prepare and coordinate and receive incoming shipments.
Compare packing lists with purchase details to ensure accurate make, model, and quantities are received.
Perform ad hoc requests as directed by on-site management.
Collaborate and maintain business relationships in order to meet and exceed client expectations with respect to Business as Usual and project activities.
Train, mentor, and suggest improvements / modifications.