Knowledge Center Escalation Coordinator

Empower AI • Quantico, VA

1d • Hybrid

About The Position

Empower AI is seeking a Knowledge Center Escalation Coordinator to own the handoff between the external-facing Knowledge Center and the internal application resolver groups that support the mission applications (e.g., DISS, NISS, NBIS) of a Department of War agency. External users cannot see internal systems, so when a Tier I KC agent cannot resolve an issue, the Coordinator determines the correct resolver group, ensures the ticket is complete and correctly prioritized, tracks it to resolution, and manages communication back to the external user through the email-based Customer-Confirmed Ticket Closure process. The role analyzes escalation patterns to reduce future escalations and is the KC's senior technical resource for complex application issues. This is a salaried, FLSA-exempt position in which you will independently analyze situations, determine the appropriate course of action, and exercise discretion and independent judgment on matters of significance to the program and its customers. THIS IS A HYBRID ROLE BASED IN QUANTICO, VA (RKB) WITH REMOTE WORK ELIGIBILITY AND UP TO 10% OF TRAVEL INVOLVED.

Requirements

• Bachelor's degree and a minimum of 10 years of related experience (a Master's degree with 8 years of related experience, or an additional 4 years of related experience in lieu of a degree, may be substituted).
• Must be a U.S. Citizen.
• Must have an Active Secret Clearance (favorably adjudicated T3/T3R) to start.
• Must be willing and able to obtain TS/SCI eligibility after start , if required by mission needs.
• Must be within investigation scope and/or currently enrolled in Continuous Evaluation / Continuous Vetting.
• Must possess and maintain a current DoD 8570/8140 IAT Level I baseline certification (e.g., CompTIA A+ CE, Network+ CE, Security+ CE, CCNA-Security, or SSCP) prior to performing cybersecurity-related duties.
• Demonstrated ability to work independently, analyze problems, determine the appropriate course of action, and exercise discretion and independent judgment with limited day-to-day supervision.
• Minimum of 10 years of progressive experience in enterprise IT service desk, help desk, or end-user support, including experience as a lead or senior analyst.
• Expert troubleshooting skills across Windows 10/11, Microsoft 365, Active Directory, network connectivity, VPN, printers, mobile devices, and common enterprise applications.
• Extensive experience with an enterprise ITSM platform (e.g., ServiceNow), including reporting, knowledge management, and queue management.
• Demonstrated experience improving First Contact Resolution, SLA adherence, and customer satisfaction through process, knowledge, and coaching initiatives.
• Experience performing ticket quality reviews, mentoring analysts, and delivering training.
• Ability to work assigned shifts within a 6 :00 a.m. to 8:00 p.m. ET core schedule, and willingness to work extended- hours shifts if assigned to the extended-hours team.
• Excellent written and verbal communication skills, including the ability to brief supervisors and Government stakeholders on performance and trends.

Nice To Haves

• HDI Support Center Team Lead, HDI Desktop Support Technician, or ITIL 4 Foundation / Practitioner certification.
• Experience using ServiceNow (incident, request, knowledge, CMDB, Service Catalog, Virtual Agent) or a comparable enterprise ITSM platform.
• Experience working across multiple security enclaves (NIPRNet, SIPRNet, JWICS) and with classified system handling procedures.
• Familiarity with customer experience (CX) measurement, including CSAT, Customer Effort Score (CES), and experience level agreements (XLAs).
• Experience supporting Department of War ( DoW ), DoD, or other compliance-driven Federal IT environments.
• Experience with AI-enabled service desk capabilities (ServiceNow Virtual Agent, AI Ops, predictive analytics) and measuring Tier 0 deflection.
• Experience contributing to Problem Management, Root Cause Analysis, and continuous improvement programs.

Responsibilities

• Analyze escalated external-user tickets to determine the correct application resolver group, information, and Priority Level, and manage seamless, documented handoffs while retaining ownership of the customer outcome.
• Track escalated tickets against PL1-PL4 resolution SLAs, drive follow-up with resolver groups, and manage external-user communication and the email-based Customer-Confirmed Ticket Closure process.
• Serve as the KC's senior technical resource for complex application issues (account, access, role, workflow, and data issues on DISS, NISS, NBIS, and other designated applications), resolving what can be resolved within KC authority.
• Analyze escalation drivers by application, recommend knowledge articles, chatbot content, and process changes that reduce escalations, and contribute to Problem Resolution Action Plans and the CX Roadmap.
• Serve as the senior technical decision-maker within Tier I, analyzing the most complex incidents and service requests to determine root cause and business impact, and deciding resolution strategy, priority, and escalation across Tier II, Tier III, and specialized resolver groups.
• Own shift-level queue management decisions: assess real-time contact volumes and ticket aging, rebalance work across analysts, and direct actions to protect PL1-PL4 SLAs, First Contact Resolution targets, and the acceptable quality level for aged tickets.
• Design and administer the Tier I quality assurance review process, evaluating tickets and customer interactions against standards, enforcing the Customer-Confirmed Ticket Closure process, and determining coaching and corrective actions for analysts.
• Lead analysis of Tier 0/I trend and escalation data to identify recurring and high-impact problems, and prepare After-Action Reviews, Root Cause Analyses, and Problem Resolution Action Plans with recommended permanent solutions.

Benefits

• Empower AI is proud to be recognized as a 2024 Military Friendly Employer by Viqtory, publisher of G.I. Jobs.
• All hiring and promotion decisions at Empower AI are based on merit to bring the best talent available to contribute to our firm’s overall success.
• It is the policy of Empower AI not to discriminate against any applicant for employment, or employee because of age, color, sex, disability, national origin, race, religion, or veteran status.
• Empower AI is a VEVRAA Federal Contractor.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior