Knowledge Base Coordinator
About The Position
The Knowledge Base Coordinator is responsible for managing and maintaining the organization’s system knowledge base including electronic health record (EHR), DocuSign and other 3rd party applications. In addition, this position is responsible for supporting the Help Desk by providing assistance through help desk functions, documentation and coordination of user education and training initiatives. The ideal candidate combines strong technical documentation, oral and written skills along with customer service, problem-solving, and training experience in a healthcare environment.
Requirements
- Associate degree in Healthcare Administration, Health Informatics, Education, or related field; or equivalent experience.
- Knowledge of clinical workflows and healthcare operations.
- Strong written communication and technical documentation skills.
- 2+ years of experience supporting EHR systems in a healthcare environment.
- Experience with help desk ticketing systems and end-user support.
- Experience developing and delivering training materials and presentations.
- Proficiency with Microsoft Office Suite and collaboration tools.
Nice To Haves
- Bachelor’s degree in Healthcare Administration, Health Informatics, Education, or related field; or equivalent experience.
- Experience with EHR platforms including ePrescribing and eLabs management.
- Familiarity with eLearning Management Systems, i.e. Relias
- Familiarity with ITIL, knowledge management practices, or instructional design principles.
- Experience supporting healthcare regulatory requirements including HIPAA compliance.
Responsibilities
- Develop, organize, maintain, and update knowledge base articles, job aids, FAQs, workflow guides, and troubleshooting documentation.
- Ensure documentation is accurate, current, user-friendly, and aligned with organizational policies and clinical workflows.
- Create standardized templates for consistency across support materials.
- Collaborate with help desk, project teams and clinical operations to document system changes, upgrades, and new workflows.
- Maintain version control and archival processes for training and support documentation.
- Provide Tier 1 and Tier 2 support for system issues including EHR and 3rd party applications, including troubleshooting, workflow, and access concerns.
- Respond to help desk tickets, phone calls, and email inquiries in a timely and professional manner.
- Escalate complex issues to appropriate IT, system or vendor support teams when necessary.
- Track, document, and monitor support requests to ensure timely resolution and accurate reporting.
- Assist with system testing and validation during upgrades, implementations, and optimization initiatives.
- Identify recurring support issues and recommend workflow or training improvements.
- Coordinate and deliver system training sessions for new hires, existing staff, and system updates as needed for various applications (EHR, eLearning, etc.)
- Work with Training Department to assist with delivering content for instructional materials, presentations, quick-reference guides, and e-learning tools.
- Support go-live activities and on-site user assistance during system implementations or upgrades.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
