Kitchen Administrator

Stone Creek Coffee • Milwaukee, WI

1d • $45,000 - $50,000 • Onsite

About The Position

The Kitchen Administrator is a strategic administrative partner to the Director of Kitchen, playing a critical role in daily coordination, scheduling, recruiting logistics, communication flow, and operational planning across SCC Kitchens. This role supports sustained Kitchen excellence by driving administrative clarity, relieving pressure from leadership, and driving remarkable execution in areas like team readiness, tastings, and marketing coordination.

The 1 // Metric of Focus
STRUCTURAL EFFICIENCY & ADMINISTRATIVE EXECUTION – The Kitchen Administrator’s primary measure of success is their ability to drive consistent and effective administrative operations across the Kitchen team. This includes schedule oversight, recruiting coordination, project timelines, and internal communication. Progress is measured through reduced bottlenecks, improved scheduling, and timely delivery of materials and information to other departments.

The 5 // Role Aspects

PLANNING, SCHEDULING & CALENDAR COORDINATION: Owns the Kitchen scheduling infrastructure, including weekly labor schedules, team check-ins, training calendars, and calendar alignment across multiple hubs. Manages the Director of Kitchen’s calendar in partnership with the DoK segmentation model, ensuring adequate focus blocks and limiting overextension. Coordinates weekly meetings, Directional Tastings, and internal deadlines to ensure timely execution of team projects. Supports accurate and timely labor and payroll reporting, including weekly timecard review, schedule preparation and expense projections.

COMMUNICATION & CROSS-TEAM COORDINATION: Acts as the primary administrative communicator on behalf of the Kitchen Team. Sends menu drafts and product updates to P&I and Marketing. Tracks and follows up on open threads, sends reminders for team deliverables, and ensures that materials are shared with relevant departments on time. This ensures the Director of Kitchen can stay focused on high-level strategy and on-floor coaching.

RECRUITING & LABOR LOGISTICS: Drives the administrative side of recruiting, including scheduling interviews in partnership with the DoK, tracking staffing needs, and maintaining the labor planning workbook. Works with Kitchen Managers to identify gaps and confirm coverage. Helps ensure that the schedule runs according to labor budgets and scheduling plans to promote team health and build flexibility for unforeseen needs.

OPERATIONS, DOCUMENTATION & RESOURCE MANAGEMENT: Manages core administrative tools such as the I-Book, Deputy scheduling and availability, Live, and other digital systems. Updates recipe books, SOP documents, prep and production tools, and internal task logs. Coordinates the implementation and tracking of new tools and documentation. Ensures all operational logs (waste, maintenance, safety, Deep Clean Lists) are accurate, prepared on time, and filed regularly.

INVENTORY & LAUNCH SUPPORT: Coordinates the administrative backend of seasonal launches, daily production task assignments, and special order execution. Tracks and manages inter-kitchen product transfers, collaborates with Kitchen Managers to build prep lists, and confirms launch logistics with the DoK and KMs. Prepares and communicates launch checklists, follows up on gaps, and ensures that the kitchen team is always prepared and informed .

Requirements

• Able to stand and walk for the majority of an 8 hour shift
• Able to transport up to 50 lbs
• Able to climb stairs daily
• Able to work with kitchen equipment including but not limited to ovens, knives and stoves safely.
• Occasional exposure to heat and cool temperatures.

Nice To Haves

• Financial and Inventory Management: Gain experience in managing budgets, analyzing sales reports, controlling labor costs, and overseeing inventory to optimize ordering, reduce waste, and improve overall profitability.
• Operational Efficiency and Multitasking: Learn to efficiently manage day-to-day operations while balancing administrative tasks and team coordination, all within a fast-paced environment.
• Communication and Interpersonal Skills: Enhance your verbal and written communication through daily interactions with cross team communication ensuring clarity, alignment, and strong relationships.
• Knowledge of Food Safety and Compliance: Acquire an in-depth knowledge of local health regulations, sanitation practices, and workplace safety standards, ensuring compliance and promoting a safe, clean environment for team members and customers.

Responsibilities

• Owns the Kitchen scheduling infrastructure, including weekly labor schedules, team check-ins, training calendars, and calendar alignment across multiple hubs.
• Manages the Director of Kitchen’s calendar, ensuring adequate focus blocks and limiting overextension.
• Coordinates weekly meetings, Directional Tastings, and internal deadlines to ensure timely execution of team projects.
• Supports accurate and timely labor and payroll reporting, including weekly timecard review, schedule preparation and expense projections.
• Acts as the primary administrative communicator on behalf of the Kitchen Team.
• Sends menu drafts and product updates to P&I and Marketing.
• Tracks and follows up on open threads, sends reminders for team deliverables, and ensures that materials are shared with relevant departments on time.
• Drives the administrative side of recruiting, including scheduling interviews in partnership with the DoK, tracking staffing needs, and maintaining the labor planning workbook.
• Works with Kitchen Managers to identify gaps and confirm coverage.
• Helps ensure that the schedule runs according to labor budgets and scheduling plans to promote team health and build flexibility for unforeseen needs.
• Manages core administrative tools such as the I-Book, Deputy scheduling and availability, Live, and other digital systems.
• Updates recipe books, SOP documents, prep and production tools, and internal task logs.
• Coordinates the implementation and tracking of new tools and documentation.
• Ensures all operational logs (waste, maintenance, safety, Deep Clean Lists) are accurate, prepared on time, and filed regularly.
• Coordinates the administrative backend of seasonal launches, daily production task assignments, and special order execution.
• Tracks and manages inter-kitchen product transfers, collaborates with Kitchen Managers to build prep lists, and confirms launch logistics with the DoK and KMs.
• Prepares and communicates launch checklists, follows up on gaps, and ensures that the kitchen team is always prepared and informed.

Benefits

• 401(k) Retirement Plan
• Health, Vision, and Dental Insurance, HSA
• Lifestyle Spending Account (LSA) stipend
• BetterHelp Partnership
• Paid Time Off (Vacation, Sick Time, Volunteer Time, Professional Development Time and Mental Health Days)
• Complimentary weekly coffee
• On the house fuel (i.e coffee beverages) while scheduled
• Employee Discounts (40%)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed