Keys Claims Coordinator

Dent Wizard•Remote Florida, FL

3d•$21 - $26•Onsite

About The Position

As a Coordinator, Claims is responsible for managing the dispatch and resolution of vehicle claims, ensuring timely communication with technicians, third-party vendors, and customers. This role requires strong organizational skills, attention to detail, and the ability to manage multiple claims efficiently using the portal and internal systems.

Requirements

High school diploma or equivalent; associate or bachelor’s degree preferred.
Minimum of 2 years experience in claims coordination, dispatch, or customer service roles.
Proficiency in using claims management systems such as Aango and dispatch technology.
Strong written and verbal communication skills.
Ability to manage high-volume workload and prioritize tasks effectively.
Experience working with third-party vendors and technicians.
Basic understanding of invoicing and documentation standards.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
All applicants being considered for employment must pass a pre-employment drug screening and background check.

Nice To Haves

Associate or bachelor’s degree preferred.

Responsibilities

Dispatch over 750 vehicles weekly using internal technology to technicians and/or third-party locksmiths.
Manage and update claims within the portal.
Follow up with technicians daily to provide accurate ETAs to customers on open claims.
Verify pictures and invoicing for accuracy before uploading to the customer via the portal.
Request voids and rebill claims when documentation is incorrect to ensure proper closure.
Provide customer quotes as needed for claim resolution.
Monitor claims cycle time and ensure timely processing.
Communicate cycle time updates with technicians and managers.
Maintain accurate records and documentation for all claims.
Support administrative tasks including data entry, report generation, and system updates.
Audit claim documentation weekly to ensure compliance with customer and internal standards.
Maintain organized digital records for all claims, dispatches, and communications for audit readiness.
Generate weekly and monthly reports on claim volume, cycle time, and resolution rates.
Identify trends in claim delays or errors and recommend process improvements.
Liaise with the Keys Inventory and Dispatch teams to ensure alignment on vehicle availability and technician capacity.
Partner with Customer Service to resolve escalated claims or customer concerns.
Propose updates to claim workflows or dispatch logic based on recurring issues or feedback.
Participate in system enhancement discussions (e.g., Aango portal updates or dispatch tech upgrades).
Train new team members on claim handling procedures and dispatch protocols.
Create and maintain SOPs for claims processing and dispatch workflows.
Other Duties as Assigned