Key Associate, Part-Time
The Metropolitan Opera•New York, NY
•Onsite
About The Position
As directed, Manages all payables, invoicing, credits, payroll, new vendor set-up, and general administrative duties for the merchandising office. Coordinates with the Director Merchandising Manager, Store and Operations Managers, and Accounting as directed to ensure efficient and profitable retail operation.
Requirements
- B.A. degree
- Three years prior office experience
- Proactive problem solver
- Interest in the arts, specifically opera
- Strong computer skills including Word, Outlook, Excel, Power Point
- Must have excellent English skills pertaining to grammar, spelling, and structure to provide consistency in copy, format, and tone.
Responsibilities
- Provides weekly reports utilizing Celerant, Data Warehouse, FedEx, and others
- Manages all retail invoicing payables digitally
- Maintains up-to-date record of expenses against budget
- Enters and reconciles invoices in Celerant POS system
- Provides batch to Accounting/Finance to ensure timely payment
- Issues charge backs for incorrect shipments
- Runs end of month unpaid invoices report (received by not matched)
- Communicates with vendors as needed
- Generates invoices for signings, events, and promotional displays and coordinates with Finance regarding payment
- Updates costs and verifies discrepancies in receiving along with working with vendors to resolve.
- Monitors inbound shipping costs
- Reports Monthly consignment sales to vendors
- Reports monthly all vendor consignment sales
- Maintains up to date financial contact data including passwords and usernames for banking, FedEx, USPS, PayPal, Celerant, and other accounting and financial vendors and websites
- Enters payroll data weekly along with tracking all staff PTO and sick time
- Manages Expense Tracking Report by department codes
- Creates weekly sales report for GM and Finance department
- Processes expense reports
- Documents deposits and chargebacks
- Documents merchandise credits, RTVs, etc.
- Provides GL codes and receipt backup for monthly department credit card expenses
- Weekly reconciliation of credit card tenders with bank transactions; resolve discrepancies in consultation with store manager, finance dept, and bank
- Reviews and reports on supply budget expenditures and other line items as needed
- Manages Amex monthly statements in Concur System
- Liaises with Finance Dept
- Prepares store credit report and other reports as needed
- Additional duties as assigned
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
