Justice Court Specialist- Williams Justice Court (0826)

Coconino County•Williams, AZ

1d•Onsite

About The Position

Under supervision, performs specialized office work of moderate difficulty. This role involves processing confidential and sensitive documents related to misdemeanor, felony, and civil cases, updating electronic records, researching and disbursing information, and recording court proceedings. The position also includes receiving and processing payments, fees, or bonds, compiling reports, and preparing for court hearings. Responsibilities may extend to issuing warrants, notifying attorneys, composing correspondence, answering phones, assisting other agencies, training staff, and managing accounting records.

Requirements

Two years of experience in clerical work
Must pass fingerprint clearance
Must be able to meet ethical standards for judicial personnel at work and in personal life
Must have clean criminal background
Considerable knowledge of Justice Court terms and meanings
Considerable knowledge of office practices and procedures
Considerable knowledge of rules and procedures of department, including state and federal law
Considerable knowledge of word processing, spreadsheets and other computer applications
Considerable knowledge of business English, spelling and arithmetic
Skill in the operation and maintenance of a variety of office equipment
Skill in customer service
Skill in researching and problem solving
Ability to establish and maintain effective working relationships with employees, other agencies and the public
Ability to work safely and support the culture of workplace safety
Ability to follow written and verbal instructions
Ability to communicate effectively verbally and in writing
Ability to type and perform data entry accurately
Ability to prepare and maintain complex records and reports

Nice To Haves

Worked in a professional office setting, meeting the public and providing information
At least 1 year experience in clerical/secretarial /filing duties
Detail oriented
Experience with data entry
Experience with MS word
Computer literate with scanners, printers, email, video conferencing, financial management software
Experience maintaining private sensitive information in a secure manner
Very dependable
Clerical or general office experience
Financial accounting experience
File management skills
Public contact skills
Computer word processing skills
Document processing skills
Data entry skills
Database management skills
Legal or court experience

Responsibilities

Receives, reviews, processes and distributes confidential and sensitive documents
Processes documents related to misdemeanor, felony, and civil cases
Updates electronic records
Researches records and disburses information
Records and documents court proceedings
Receives and processes payments, fees, or bonds
Compiles reports and summaries of work
Schedules, gathers materials and prepares agendas for various court hearings
May issue search or fugitive warrants, and generate warrants and orders to show cause
May notify attorneys regarding continuances
Composes, formats and types correspondence, reports and other documents
May answer incoming phone calls
May assist other agencies with information and explaining procedures
May orient and train other staff
May prepare and maintain accounting and other records
May handle and account for cash in various amounts