Justice Court Clerk/Part-Time

Duchesne County•Duchesne, UT

20h•$16 - $18•Onsite

About The Position

Works under the general supervision of the elected 8th District Justice Court Judge. Performs a variety of working level, general administrative and complex clerical duties designed to expedite the functions, actions, judgments, processes, and procedures associated with the office of the Duchesne County Justice Court. The position aims to ensure work performance, effective time management practices, and attention to detail. It involves conducting research and assisting the County's Justice professionally and efficiently, as well as articulating and conveying information accurately and appropriately to attorneys.

Requirements

Work performance
Effective time management practices
Attention to detail
Conduct research
Assist the County's Justice professionally and efficiently
Articulate and convey information accurately and appropriately to attorneys
Performing various in-court duties
Maintains cross reference recovery system
Opens mail, sorts and processes
Takes minutes and maintains record of court proceedings
Enters minutes
Opens and closes court as required
Marks, handles, and is responsible for keeping and releasing of exhibits
Receives dockets and files incoming citations, complaints notices of appeal
Prepares orders to show cause and distribution of all judgments and orders
Performs customer service duties
Receives telephone calls and assists public in resolving questions regarding various processes and paperwork
Provides information about court procedures and schedules
Sets appointments
Administers fines based on Uniform Fine and Bail Schedule or maintains and monitors trusts if not guilty is entered
Cashiering duties
Takes payments over the counter, credit card payments, and cash bail received from the Duchesne County Jail
Tracks payments made through the mail and credit card system
Balances daily receipts
Receives and processes requests for small claims proceedings
Maintains accurate record of small claims judgment files
Prepares affidavits and orders
Sets hearings, collects fees and initiates docketing
Maintains calendar of events such as trials, arraignments, sentencing, hearings, and motions
Prepares a variety of notices including notices of trial and pre-trial
Performs confidential secretarial functions
Prepares legal correspondence
Reviews citations
Abstracts
Tracks payment records of defendants to assure conformity to judgments and payment schedules
Tracks cases that are classified as failure to appear
Utilizes legal processes such as late notices, summons, bench warrants, warrants of arrest, orders to show cause
Receipts money for bail forfeitures, fines
Issues receipts
Prepares, with approval and instruction from judge, various court documents such as rulings, judgments, arrest and bench warrants
Prepares and issues warrants and orders to show cause for judge's signature
Enters warrants on the state system
Mails orders to show cause to defendant's
Arranges appropriate dates of transportation when arrests are made in other jurisdictions
Computer entry of case information
Maintains tickler files
Monitors when payments are due (end of court probation etc.)
Prepares case filing, case disposition and other related reports
Forwards or routes documents and reports to allied government agencies (BCI, DLD)
Maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, defenses attorneys, public defenders, adult probation and county offices
Researches source documents for relevant data to produce legal papers and court documents
Types various reports, memoranda, forms, abstracts, appeals and other court documents
Transmits materials according to established procedures and deadlines
Performs various in-court duties under close supervision
Responsible for the supervision of the Justice Court Deputy Clerks
Administers oath to witnesses and jurors
Arranges for interpreters and for video in custody hearings with jails throughout the state
Receives and dockets notices of appeal
Balances, verifies and prepares daily deposits
Maintains and monitors trust account
Issues necessary checks
Maintains and completes monthly reports
Submits monthly reports to the County and AOC
Works closely with the judge, prosecutor and attorney to schedule calendar dates
Under close supervision of the judge, types or prepares a variety of court records including bench warrants, commitment and release orders, orders to show cause, defaults, motions, judgments, court minutes, and all other orders of the court
May review reports, records and work products
Informs judge of docket status and schedule
May obtain potential juror list and processes according to court procedures
Inputs and retrieves criminal information as needed to comply with record keeping requirements
May serve as the Terminal Agency Coordinator (TAC)

Responsibilities

Performs various in-court duties under general supervision.
Maintains cross-reference recovery system; opens mail, sorts and processes.
Takes minutes and maintains record of court proceedings; enters minutes.
Opens and closes court as required.
Marks, handles, and is responsible for keeping and releasing of exhibits.
Receives dockets and files incoming citations, complaints notices of appeal.
Prepares orders to show cause and distribution of all judgments and orders.
Performs customer service duties; receives telephone calls and assists public in resolving questions regarding various processes and paperwork; provides information about court procedures and schedules; sets appointments.
Administers fines based on Uniform Fine and Bail Schedule or maintains and monitors trusts if not guilty is entered.
Cashiering duties include: taking payments over the counter, credit card payments, and cash bail received from the Duchesne County Jail.
Tracks payments made through the mail and credit card system; balances daily receipts; receives and processes requests for small claims proceedings; maintains accurate record of small claims judgment files.
Prepares affidavits and orders; sets hearings, collects fees and initiates docketing.
Maintains calendar of events such as trials, arraignments, sentencing, hearings, and motions.
Prepares a variety of notices including notices of trial and pre-trial.
Performs confidential secretarial functions and prepares legal correspondence.
Reviews citations; abstracts; tracks payment records of defendants to assure conformity to judgments and payment schedules; tracks cases that are classified as failure to appear; utilizes legal processes such as late notices, summons, bench warrants, warrants of arrest, orders to show cause; receipts money for bail forfeitures, fines; and issues receipts.
Prepares, with approval and instruction from judge, various court documents such as rulings, judgments, arrest and bench warrants; prepares and issues warrants and orders to show cause for judge's signature; enters warrants on the state system and mails orders to show cause to defendant's.
Arranges appropriate dates of transportation when arrests are made in other jurisdictions; computer entry of case information; maintains tickler files and monitors when payments are due (end of court probation etc.).
Prepares case filing, case disposition and other related reports and forwards or routes documents and reports to allied government agencies (BCI, DLD); maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, defenses attorneys, public defenders, adult probation and county offices.
Researches source documents for relevant data to produce legal papers and court documents; types various reports, memoranda, forms, abstracts, appeals and other court documents; transmits materials according to established procedures and deadlines.
Performs various in-court duties under close supervision.
Responsible for the supervision of the Justice Court Deputy Clerks.
Administers oath to witnesses and jurors.
Arranges for interpreters and for video in custody hearings with jails throughout the state.
Receives and dockets notices of appeal.
Balances, verifies and prepares daily deposits.
Maintains and monitors trust account and issues necessary checks.
Maintains and completes monthly reports and submits them to the County and AOC.
Works closely with the judge, prosecutor and attorney to schedule calendar dates.
Under close supervision of the judge, types or prepares a variety of court records including bench warrants, commitment and release orders, orders to show cause, defaults, motions, judgments, court minutes, and all other orders of the court.
May review reports, records and work products.
Informs judge of docket status and schedule; may obtain potential juror list and processes according to court procedures.
Inputs and retrieves criminal information as needed to comply with record keeping requirements.
May serve as the Terminal Agency Coordinator (TAC).
Performs other duties as business needs necessitate.