Junior Proposal Manager

Aleut Career•Reston, VA

60d•Onsite

About The Position

Aleut Federal is seeking a Senior Proposal Coordinator to join our team in Reston, VA. This role supports the proposal development process for Aleut Technical and Infrastructure systems groups (TSG/ISG). The position involves coordinating the entire lifecycle of the proposal process, including kickoff meetings, status updates, and tracking development. The Senior Proposal Coordinator will also develop compliance matrices, proposal schedules, and team POC lists. They will coordinate day-to-day proposal production activities, including scheduling production plans and resources. This role requires working with the proposal team to gather resumes, create organizational charts, and complete annex sections for technical proposals. Additionally, the coordinator will create compliant Word templates based on RFP requirements and Aleut Federal proposal style, perform formatting/desktop publishing for reviews and final submission, and review/analyze proposal content for compliance and strength. Quality control for proposal submissions, ensuring content aligns with RFP requirements, and coordinating the proposal review process are key responsibilities. The role also involves assisting with the submission of final proposals, maintaining past performance and content libraries, creating opportunity workspaces in SharePoint, and assisting with RFP amendments and government notices. Collaboration with the Proposal Manager to communicate with technical teams and proposal writers to meet deadlines, and assisting with updating proposal and new business development materials are also part of the role. The position may also involve functioning as a proposal manager on smaller opportunities.

Requirements

Bachelor’s Degree in English, Marketing, Business or related field (experience can substitute for specific degree specialty).
Minimum three to five years of professional experience creating proposals for a variety of U.S. Federal Government clients, to include IT/Cyber, Space, and Infrastructure (GSA Facilities O&M and BOSS) arenas.
Strong critical thinker, problem-solver and naturally solution-oriented.
Outstanding written and verbal communication skills.
Ability to edit proposal content for grammar and consistency and format proposals per RFP requirements and Aleut Federal style (desktop publishing).
Ability to manage multiple work streams/projects and respond promptly to tight deadlines.
Strong attention to detail and personal accountability for high-quality deliverables.
Understanding of Federal Government acquisition process.
Strong interpersonal and leadership skills with ability to engage and motivate a diverse group of consultants, subject matter experts, and subcontractors.
Proficient in Microsoft Office applications, SharePoint, Internet research, and proposal automation applications.
Willingness to work extended hours, as necessary, to meet proposal response deadlines.
Ability to pass a pre-employment background screening.

Nice To Haves

Experience with graphics or related field a plus.
APMP, Shipley or similar certification a plus.

Responsibilities

Support proposal development process for Aleut Technical and Infrastructure systems groups (TSG/ISG).
Coordinate entire lifecycle of proposal process (e.g., coordinate kickoff and subsequent status/tag-up meetings and track proposal development).
Develop compliance matrices, proposal schedules, and team POC lists.
Coordinate day-to-day proposal production activities, including scheduling proposal production plans and associated resources for final production.
Work with proposal team to gather resumes, create organizational charts, and complete annex sections for technical proposals.
Create compliant Word templates based on RFP requirements and Aleut Federal proposal style.
Perform formatting/desktop publishing for color team reviews and final submission.
Review and analyze proposal content to identify areas for improvement in compliance and strength.
Conduct in-depth review and quality control for proposal submission.
Ensure proposal content aligns with requirements of RFPs.
Coordinate and assist in the proposal review process.
Assist with submission of final proposals for RFPs/RFQs/RFIs and Best and Final Offers.
Maintain the TSG/ISG past performance library.
Maintain proposal content library.
Create opportunity workspaces in the SharePoint environment.
Assist in required actions to RFP amendments and Government notices.
Work with the Proposal Manager to communicate with technical team and proposal writers to ensure internal deadlines are met.
Assist with updating/maintaining proposal and new business development materials.
Assist with other proposal/BD-related duties as assigned, including functioning as a proposal manager on smaller opportunities.