Junior Project Coordinator

Option Excavating Inc•City of Spruce Grove, AB

2d•Onsite

About The Position

Option Excavating Inc. is seeking a Junior Project Coordinator to join their growing team. This is a full-time, Monday to Friday position based out of their office, ideal for a highly organized and detail-oriented individual. The role involves supporting project operations, coordinating administrative tasks, and working with project management, safety, and HR teams. The successful candidate will have opportunities for career growth within the company, potentially moving into a Project Manager role or specializing in HR and Safety administration. This position is suited for motivated, organized individuals eager to learn and thrive in a fast-paced construction environment.

Requirements

Strong attention to detail and accuracy.
Highly organized with the ability to manage multiple priorities.
Strong communication and follow-up skills.
Ability to work independently and as part of a team.
Strong computer skills and ability to learn new software systems.
Interest in developing a career in project management, construction operations, HR, or safety.
Willingness to learn construction processes and company systems.
Self-motivated with a positive attitude and strong work ethic.
Ability to maintain confidentiality regarding employee and company information.

Nice To Haves

Experience with Microsoft Office, Excel, and digital document management systems is considered an asset.
Previous administrative, construction, project coordination, or safety experience is considered an asset.

Responsibilities

Support Project Managers with daily project coordination and administrative requirements.
Maintain organized digital project files, documentation, and records.
Download, organize, and log project photos from communication channels into appropriate job folders.
Complete data entry from employee timesheets into cost tracking sheets.
Prepare and provide daily and weekly project cost tracking reports.
Assist with tracking project progress, documentation, and outstanding items.
Coordinate equipment and material rentals, including scheduling, documentation, and communication with suppliers.
Assist with project documentation preparation and organization.
Support communication between field crews, supervisors, project managers, and office staff.
Assist with preparing project reports, summaries, and internal documentation.
Assist with monthly project submittits, including safety documentation and required records.
Organize and maintain safety documentation and project compliance files.
Support the collection and tracking of safety documents from field operations.
Assist with audit preparation and document collection.
Track safety-related requirements, training records, and outstanding documentation.
Assist with maintaining company safety systems and documentation.
Assist with employee documentation and record keeping.
Support onboarding and orientation processes.
Assist with maintaining employee records and company documentation.
Help coordinate training, certifications, and renewal tracking.
Support general office administration, filing, scanning, and data entry.
Assist with equipment and asset tracking.
Perform other administrative duties as required.