Junior Program Manager/Executive Admin

McBride•Beavercreek, OH

8d•Onsite

About The Position

McBride Consulting has an exciting opportunity for a Junior Program Manager/Executive Admin Support providing support to Command, Control, Communications, and Battle Management (C3BM). Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM’s main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space. The DAF BATTLE NETWORK is the integrated system-of-systems fusing sensors, effectors, and sustainment grids to build situational awareness, make operational decisions, and direct the force to create needed lethal and nonlethal effects in support of the Joint Force Commander’s scheme of maneuver. The DAF PEO C3BM has the responsibility of technically and programmatically integrating the DAF’s larger system-of-systems architecture needed to deliver an integrated Command and Control (C2) core function for the DAF, Joint, and Coalition forces, by teaming with all other DAF PEOs, as needed.

Requirements

Providing support to Command, Control, Communications, and Battle Management (C3BM)
Supporting the delivery of an integrated Department of the Air Force (DAF) Battle Network
Supporting Architecture and Systems Engineering (ASE)
Supporting the Operational Response Team (ORT)
Supporting mission integration teams (Air, Maritime, ABMS, Space)
Supporting the integrated system-of-systems fusing sensors, effectors, and sustainment grids
Supporting the technical and programmatic integration of the DAF’s larger system-of-systems architecture
Ensuring leadership is kept informed of issues
Monitoring progress on tasks and initiatives
Supplying information and background for program events
Drafting documents for leadership approval
Disseminating program policy and guidance
Coordinating, documenting, monitoring, and supporting meetings and conferences
Scheduling and setting up physical and virtual meetings
Preparing background information for meetings
Inviting required meeting participants
Ensuring meeting documentation is filed per policy
Maintaining scheduling documents for video and online conferencing
Maintaining logs on equipment
Providing instructions on equipment setup
Preparing correspondence, reports, papers, and briefings
Maintaining appointment calendars
Maintaining conference room schedules
Answering telephones
Forwarding messages
Providing responses to routine queries
Assisting with coordination, consolidation, analysis, distribution, and monitoring of action items, suspense’s, and responses
Providing inputs and recommendations on administrative and office management processes
Assisting with preparation and updates to program office file management documents
Preparing agendas, reports, and briefings for staff meetings
Assisting Government with management of organization’s workflow
Assisting with travel planning, arrangements, and execution using the Defense Travel System
Forwarding messages to appropriate Acquisition program team members
Providing Government initiated/approved responses to routine queries
Supporting cost and schedule reduction activities
Providing program level acquisition support to the Program Manager and Integrated Product Team
Guiding successful program execution
Providing support and solutions to program leadership for contract execution
Analyzing overall program health
Advising program leadership on options to maintain cost, schedule, and performance objectives
Supporting and developing briefings/schedules of program status and acquisition tasks
Providing Program Management inputs to RFPs (systems specs, SRDs, SOWs, CDRLs)
Reviewing acquisition documents and providing comments
Ensuring consistency and accuracy in acquisition documents (ADMs, LCSP, Acquisition Strategies, APBs, Risk Management Plans, PMRs, milestone decision briefings)

Responsibilities

Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
Monitors progress toward accomplishment of various tasking and initiatives.
Provides support by supplying the information and background for the preparation of program events
Drafts documents for the approval and signature of leadership
Disseminates program policy and specific initiative guidance for members of the organization
Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
Maintain appointment calendars and conference room schedules
Answer telephones, forward messages, and provide responses to routine queries
Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
Provide inputs and recommendations regarding administrative and office management processes and procedures
Assist with preparation of and updates to program office file management documents
Prepare agendas, reports and briefings for staff meetings
Assist Government with management of organization’s workflow
Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System
Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries
Support cost and schedule reduction activities for acquisition and development efforts.
Provide program level acquisition support to the Program Manager and Integrated Product Team
Leads by helping guide successful program execution to maintain the acquisition battle rhythm and deliver warfighter capability
Provide support and solutions to program leadership to facilitate successful contract execution for the program and analyzes overall program health and advises program leadership on options to maintain cost, schedule and performance objectives
Support and develop various briefings/schedules of program status and acquisition tasks to senior management
Provide Program Management inputs to Request for Proposal (RFPs) including systems specs, Electronic Warfare Systems (SRDs), Statement of Work (SOWs), and Contract Data Requirements List (CDRLs), and other RFP products
Review acquisition documents and provides comments with programmatic perspective to ensure consistency and accuracy. Documents may include, but are not limited to, ADMs, LCSP, Acquisition Strategies, APBs, Risk Management Plans, PMRs and milestone decision briefings