Junior Procurement Agent

Midas Hospitality•St. Louis, MO

4d•Onsite

About The Position

The Junior Procurement Agent supports the procurement and project management team in sourcing, purchasing, tracking, and coordinating materials, furniture, fixtures, and equipment (FF&E) for hospitality renovation and new build projects. This role assists in maintaining vendor relationships, processing purchase orders, tracking deliveries, and ensuring products arrive on schedule and within budget. The ideal candidate is organized, detail-oriented, and eager to grow within the hospitality construction and procurement industry.

Requirements

Associate's or Bachelor's degree in Business, Supply Chain, Interior Design, Construction Management, Hospitality, or related field preferred.
1–3 years of procurement, purchasing, administrative, or hospitality-related experience.
Strong organizational, analytical and time management skills.
Excellent written and verbal communication abilities.
Proficiency in: Microsoft Excel, Microsoft Outlook, Microsoft Word, Google Workspace
Ability to manage multiple tasks in a fast-paced environment.

Nice To Haves

Experience in hospitality renovation, construction, FF&E procurement, or interior design.
Familiarity with purchase orders, vendor coordination, and logistics processes.
Experience with procurement or project management software.
Understanding of hotel brands and renovation projects.

Responsibilities

Assist with sourcing materials, FF&E, operating supplies, and equipment for hotel renovation and construction projects.
Obtain vendor quotes and pricing for project teams.
Prepare and process purchase orders and procurement documentation.
Track products lead times and delivery schedules.
Maintain procurement logs, tracking reports, and project purchasing records.
Communicate with manufacturers, suppliers, freight carriers, and installers.
Assist in maintaining vendor relationships and database information.
Coordinate product samples, finish submissions, and specification documents.
Follow up on shipment statuses, backorders, and delivery confirmations.
Work closely with Director of Procurement, project manager, designer, and warehouse/logistics teams.
Support procurement schedules to align with construction timelines.
Assist with inventory tracking and receiving coordination.
Help resolve order discrepancies, damaged goods, and warranty issues.
Organize digital procurement files and documentation.
Update spreadsheets, budgets, and purchasing reports.
Support invoice review and reconciliation processes.
Attend project meetings and maintain meeting notes when required.