Groves Junior Office Manager

Oklo•Lockhart, TX

1d•$28 - $40•Onsite

About The Position

The Junior Office Manager supports day-to-day operations at Oklo’s Groves workplace, helping provide a positive visitor experience and keeping the office organized, functional, secure, and welcoming. Working with Facility Launch & Operations Support, the role assists with visitor logistics, supplies, onboarding, vendor visits, and routine workplace needs. It also provides onsite support for office and facility requests by documenting requests, coordinating schedules and access, sharing updates, and following up on assigned tasks. Facility Launch & Operations Support and appropriate functional owners guide facility projects, specialized work, approvals, and decisions beyond the scope of this junior role. The role partners with Business Operations, People, Media and Comms, IT, Finance, Security, and Environmental Health and Safety teams to support consistent company-wide processes at the Groves location. Responsibilities span front-office communications; employee onboarding and offboarding support; meetings, events, and tours; facility and vendor coordination; cross-functional request tracking; supplies and asset management; finance, safety, and compliance support; and assistance with Environmental Health and Safety activities. The position requires working onsite at the Groves location and may involve access to information subject to U.S. export control laws. Only applicants who meet the definition of a U.S. person under applicable laws may be eligible. Remote employees are required to travel to Oklo headquarters in Santa Clara, California, twice a quarter annually based on business or team needs. During the first two weeks of onboarding, employees are required to be in person at headquarters.

Requirements

High school diploma or equivalent.
0–2 years of experience in office administration, reception, customer service, or a related support role; relevant school or volunteer experience is welcome.
Comfort using email, calendars, documents, and spreadsheets, including Microsoft Office or Google Workspace, and ability to learn new systems.
Ability to prioritize requests, follow through, and ask for guidance when a task requires approval or specialized expertise.
Strong written and verbal communication skills.
Ability to work onsite at the Groves location.
Ability to lift or move 25 pounds.
Highly organized and dependable, with the ability to manage multiple priorities and see tasks through to completion.
Proactive and resourceful; able to anticipate needs, identify problems early, and develop practical solutions.
Service-oriented, safety- and security-conscious, and able to follow visitor, access, confidentiality, and workplace safety requirements.
Able to coordinate vendors, compare quotes, review invoices, and monitor vendor performance.
Adaptable and process-minded, with the ability to communicate professionally across teams and improve consistency and efficiency.
Discreet and trustworthy when handling sensitive information; able to work independently while knowing when to involve the appropriate internal team.
Motivated, collaborative, creative, detail-oriented, and comfortable solving open-ended problems in a fast-paced startup environment.

Nice To Haves

Associate’s or bachelor’s degree preferred.

Responsibilities

Welcome visitors and coordinate site access in accordance with security requirements.
Manage incoming and outgoing mail, shipping, office communications, and shared workplace information; respond to routine requests and route specialized questions to the appropriate team.
Coordinate workplace elements of employee onboarding and offboarding, including workspaces, equipment, badges, and office orientation.
Support and improve the facility experience for visitors, contribute to educational elements through graphic design and human factors, and help create a welcoming, inclusive, productive workplace.
Assist with logistics for meetings, employee events, workplace activities, and site tours, including scheduling, visitor communications, space setup, refreshments, access coordination, and day-of support.
Check office and common areas regularly and report issues to keep spaces organized, functional, and ready for use.
Support vendor visits by gathering quotes, organizing invoices for review, and following up on routine service requests.
Log maintenance needs involving building services and route them to the appropriate team or provider; help collect scopes of work and approvals, arrange access for approved work, and maintain records of maintenance, inspections, and repairs.
Assist with routine onsite tasks such as basic furniture moves and equipment checks; perform cable connections or device restarts only when authorized and directed by the responsible team.
Support office improvements and equipment installations by preparing spaces, facilitating vendor access, and sharing schedule updates with affected employees.
Help connect onsite and remote employees, service providers, and Oklo teams during facility-related work; provide basic onsite assistance under the responsible team’s direction.
Maintain records of ongoing work, including requests, owners, approvals, schedules, and status; share approved schedules, outages, access restrictions, safety requirements, and project updates.
Follow up on assigned requests and promptly flag delays, unclear ownership, unexpected conditions, or safety concerns to Facility Launch & Operations Support.
Route proposed work affecting specialized spaces, building systems, equipment, or IT infrastructure to the appropriate Oklo team for review before work begins.
Order and maintain workplace supplies; track equipment, furniture, keys, badges, and other workplace assets in partnership with appropriate teams.
Coordinate delivery, placement, inventory, and return of general workplace and technology equipment; identify opportunities to improve vendor service, purchasing, and cost efficiency.
Help prepare purchase requests and invoices for review, maintain basic office expense records, and gather receipts for assigned corporate-card transactions.
Maintain organized facility, vendor, purchasing, and workplace records; support local safety, security, inspections, and emergency-preparedness activities.
Support the EHS team with onsite postings, records, inspections, emergency preparedness, and follow-up actions; communicate EHS guidance and facility updates; identify and promptly escalate safety, security, or facility concerns.
Coordinate required approvals before work begins in specialized spaces or on building systems, equipment, or IT infrastructure.