Junior Executive Receptionist (Hedge Fund)
About The Position
The Junior Executive Receptionist supports reception and conference center operations in a high-touch executive environment, creating a seamless experience for executives, employees, guests, and business partners. As a first point of contact, this role manages guest arrivals, coordinates meeting logistics, supports workplace hospitality, and maintains a professional front-of-house environment in a fast-paced corporate setting. The position combines executive reception, guest services, conference and meeting support, workplace administration, and hospitality. The receptionist welcomes and registers visitors, responds to inquiries, coordinates conference room bookings and catering, prepares meeting spaces, checks conference technology, handles calls, and coordinates with facilities and other workplace teams. The role requires a polished, service-oriented professional who can multitask, maintain confidentiality, and remain composed in a highly visible guest-facing environment. Typical working hours are Monday through Friday, 8:00 AM to 6:00 PM. The expected compensation is $28–$30 USD; the final offer depends on skills, experience, location, and other job-related factors. This posting is for an existing vacancy.
Requirements
- Strong customer service and hospitality mindset.
- Excellent communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize effectively.
- Professional presence and polished demeanor.
- Ability to maintain composure in fast-paced environments.
- Sound judgment and ability to handle confidential information.
- Strong proficiency with Microsoft Office applications.
- Flexible schedule based on business needs.
- Dependable, punctual, and highly professional.
- Ability to stand or move throughout reception and conference areas during the workday.
- Ability to support meeting room setup and hospitality functions as needed.
- Comfortable working in a highly visible, guest-facing environment.
Nice To Haves
- Bachelor’s degree preferred.
- Minimum 3 years of professional experience in reception, hospitality, executive support, or client-facing environments preferred.
Responsibilities
- Welcome executives, employees, visitors, and business partners professionally and hospitably.
- Register guests with building security and manage visitor processes.
- Respond to guest inquiries, provide directions, and handle special requests.
- Maintain a polished and professional reception experience.
- Coordinate conference room bookings and help resolve scheduling conflicts.
- Partner with Administrative Assistants and stakeholders to support meeting logistics.
- Prepare meeting spaces so rooms are organized, stocked, and guest-ready.
- Coordinate catering requests and support in-room hospitality services.
- Ensure AV equipment and conference room technology are functioning properly.
- Answer and route calls through the company’s main line professionally.
- Support reporting, documentation, and administrative projects as assigned.
- Coordinate with facilities, pantry, and cleaning teams to maintain workplace standards.
- Provide backup support and cross-functional coverage when needed.
- Anticipate guest needs and accommodate requests whenever possible.
- Maintain confidentiality and professionalism in all interactions.
- Contribute to a welcoming, organized, and high-service workplace environment.
Benefits
- Career growth opportunities and opportunities to learn new skills.
- Learning and development.
- Employee recognition programs.
- Paid time off: full-time employees receive a minimum of 80 hours per calendar year; amounts may increase based on tenure and/or assigned account.
- Employee and client referral bonuses for current employees.
- Medical, dental, and vision coverage.
- HCFSA, DCFSA, and HSA.
- Commuter transit and parking pre-tax plans.
- Supplemental life insurance and life insurance.
- Accident insurance, critical illness coverage, and hospital indemnity.
- Legal program and identity theft protection.
- Pet discounts and pet insurance.
- Group home and auto insurance.
- Employee assistance program (EAP).
- Short-term disability.
- Education discounts.
- 401(k) with matching.
- Entertainment discounts.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
