Judiciary Clerk 3 (Classified)

New Jersey Courts•Morristown, NJ

6d•Hybrid

About The Position

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. The Morris/Sussex Vicinage is searching for customer service-oriented individuals with strong technical competence, reasoning, teamwork and interpersonal skills. Under the general direction of the Division Manager, or other supervisory personnel, the successful candidate will utilize office skills to provide a variety of administrative clerical functions and clerical support to the division. Special Note: The Judiciary Clerk 3 position may require work in a courtroom. Employees in this title may function as a court clerk, performing related work including, but not limited to, preparing, calling and annotating the court calendar; swearing in jurors; administering oaths to witnesses; maintaining custody of exhibits; recording and maintaining records of court proceedings; updating case information; and discussing daily court activities, scheduling of cases, calling of calendar, etc., with the Judge. Although the position is based out of the Morris County Courthouse (Morristown, NJ) travel to the Sussex County Judicial center (Newton, NJ) and other Judiciary locations may be required. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Requirements

One year of experience performing a variety of clerical and support services to include keyboarding and one or more of following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.
For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position.
For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Newly hired employees must agree to a thorough background check that will include fingerprinting.
All persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

Nice To Haves

Customer service-oriented individuals with strong technical competence, reasoning, teamwork and interpersonal skills.

Responsibilities

Serve as a court clerk/backup court clerk to a Family Court Judge.
Operate and maintain Court smart.
Mark and maintain evidence.
Operate and test court recording equipment proficiently per the current guidelines and procedures.
Answer inquiries from the public.
Explain judiciary policies and procedures to clients and customers.
Perform data entry and case processing for Family dockets.
Process court documents submitted through Jeds and upload documents to the E-courts case jacket.
Order prisoners from state institutions and/or county jails.
Examine documents for adherence to applicable procedures.
Facilitate movement of case related matters.
Inform court users of delinquencies in filing.
Schedule dates or times for conferences, hearings, trials, adjournments.
File documents and files in appropriate location.
Provide copies of requested documents to external and internal customers.
Purge, destroy and/or send to archives older case files.
Complete orders/forms for various types of proceedings.
Enter case results and distribute orders to designated court users and appropriate offices.
Screen and process time sensitive paperwork, including checking for accuracy.
Confer regularly with chambers staff regarding motions and scheduling.
Perform other related duties as required.
Conduct all aspects of their daily job with the understanding and appreciation that their actions may impact an individual’s liberty. This includes but is not limited to completing work accurately, responding to customers inquiries accurately, following established protocol regarding loss of liberty, and communicating information clearly and accurately to managers, supervisors, staff and customers.