Judicial Secretary for Hon. Daniel Damman

County of St. Clair•St. Clair County Courthouse, MI

10d•Onsite

About The Position

The Judicial Secretary provides administrative support to the Judge(s), including coordinating the Judge(s) business schedule and Court Docket. This role involves performing administrative work necessary to manage and coordinate a Judge(s) office and acting as a liaison between the Judge(s) and Court staff, law enforcement agencies, and legal professionals. The position requires dealing routinely with confidential and privileged information and preparing court orders, commitments, and schedules.

Requirements

Associate Degree from an accredited college or university with five years of experience and/or supplemental paralegal training required.
A minimum of 10 years of experience involving proven increasingly responsible administrative work as a legal office administrator or similar in a court environment may substitute for education.
Comply with court professional code of conduct as applicable.
Must possess and maintain a professional, dignified demeanor at all times.
Proficient computer skills-Microsoft Office Suite, Outlook.
Exercise sound judgment and decision making in accordance with policies and procedures.
Ability to research and problem solve independently.
Knowledge of County operations and functions.
Ability to prioritize and time manage.
Handle stressful situations.
Provide effective and friendly customer service.
Support the County's mission and values.
Ability to think critically where necessary.
Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.
Ability to communicate effectively and efficiently with management, co-workers, and clients.
Obtain and communicate accurate information.
Apply common sense understanding to complex instructions and respond accordingly.
Communicate complex ideas through graphs, charts, presentations, reports, or other professional correspondence.
Ability to demonstrate predictable, reliable, and timely attendance.
Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.
Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.
Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.
Ability to use discretion and maintain sensitive and confidential information.
Ability to work independently or part of a team.
Ability to interact appropriately with others such as County officials, employees, vendors, and the general public.
Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.
Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays, or unexpected events.
Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.
Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.
Satisfactory background check prior to starting employment, encompassing drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.

Responsibilities

Coordinates, manages, and monitors caseload docket for Circuit Judge(s).
Prepares court orders, commitments, and schedules.
Serves as criminal courtroom staff, assuring priority for incarcerated defendants.
Composes and prepares correspondence and reports.
Receives and answers correspondence.
Maintains files and records.
Arranges appointments, schedules, meetings, and conferences for Circuit Judge(s).
Coordinates assignments of court reporters and other courtroom staff.
Manages court docket and case schedules to meet case-flow standards.
Performs public contact work requiring advanced knowledge of court rules and policies.
Makes decisions to resolve or refer appointments, complaints, and requests for court services.
Performs liaison duties with other court and county offices.
Compiles information, composes, and prepares records and reports.
Answers telephone and other inquiries requiring advanced knowledge of court rules and regulations.
Handles administrative projects as assigned by Circuit Judge.
Prepares and timely processes judgments and orders, including commitments to jail, prison, and treatment facilities.
Other duties as assigned.