Judicial Proceedings Clerk (OPEN & PROMOTIONAL)

Spokane County•Village of Fonda, NY

2d•$44,636 - $62,166•Onsite

About The Position

This position is responsible for performing specialized clerical work in the Spokane County Clerk's Office. The role involves processing and maintaining all Superior Court legal court records and representing the County Clerk in Superior Court hearings. The position operates under the general direction of the County Clerk or a designated supervisor. Key responsibilities include the accurate, complete, and timely processing, imaging, and maintenance of official court records, as well as completing mandated statutory responsibilities. This includes the proper care and custody of exhibits, maintaining minutes, recording hearings, and keeping an accurate and permanent official court record throughout the case lifecycle.

Requirements

High school diploma or GED equivalent.
One (1) year of experience at a level equivalent to an Administrative Support Specialist 3, Legal Secretary, or Paralegal in a related work area.
Can substitute for up to two (2) years of other clerical work.
Two (2) years of education (AA or Bachelor’s) may be substituted for the general clerical work experience.
Knowledge of legal terminology and Superior Court procedures related to judgments, pleadings, and Juvenile Court.
Knowledge of current laws, RCW, Court Rules, General Rules, Local Court Rules, and Washington Administrative Code governing the office of the County Clerk and specific court areas.
Knowledge of domestic relations court methods, forms, and techniques.
Knowledge of technical methods used in image processing.
Skilled in communicating effectively both orally and in writing.
Skilled in the use of personal computers, software, and equipment related to performing the required duties.
Ability to understand and execute oral and written instructions and apply guidelines to various situations.
Ability to deal effectively and maintain good working relationships with supervisors, co-workers, the Court, other departments, and the public.

Responsibilities

Attends Court proceedings to record hearings, complete accurate minutes, and mark and record the status of exhibits for safekeeping.
Prepares, processes, and enters legal documents with State-issued codes into statewide and county document management systems, and schedules court hearings within mandated timelines.
Processes and enters all types of protection orders, ensuring accurate notification to law enforcement.
Assists the public in person and telephonically with general directions and provides copies when necessary.
Receives, processes, and issues legal documents such as warrants, bonds, and summons.
Reviews and makes decisions on all electronic filings, including rejecting, routing, or filing them.
Provides experienced support regarding questions with electronic filing from the public and other agencies.
Reviews, prepares, and scans documents into the Imaging system, indexing and linking them to state and county document management systems, ensuring image accuracy as the permanent official court record.
Creates and maintains records, updating the court database with pleas, dispositions, sentences, and motions.
Prints, faxes, and distributes images and/or documents as required to various county, state departments, and agencies, ensuring the safekeeping of confidential court records.
Enters and processes all appeals from courts of limited jurisdiction, appeals to courts of higher jurisdiction, and changes of venue to other counties.
Completes projects such as assuring quality control of filed documents, clerk’s dismissal, and other duties as assigned.