Judicial Financial Clerk (Travel Coordinator)

Maricopa County•Phoenix, AZ

1d•Hybrid

About The Position

The Judicial Branch of Arizona in Maricopa County is seeking an accomplished and motivated Judicial Financial Clerk (Travel Coordinator) to join one of the largest, most innovative and progressive trial courts in the nation. The Judicial Financial Clerk (Travel Coordinator) manages logistical and administrative components of business and group travel within the Judicial Branch. Responsibilities include booking flights, hotels, ground transportation, and other travel-related arrangements while ensuring alignment with Judicial Branch guidelines, budgets, and approval processes. The role also supports the general accounting and reporting functions within the Finance Division of Judicial Branch Administration. This position regularly troubleshoots travel disruptions, assists employees with compliance questions, prepares and reconciles travel-related financial documents, and maintains accurate travel records. Standard Judicial Branch business hours are Monday through Friday from 8 am to 5 pm. This position offers a hybrid-teleworking schedule, dependent on the needs of the Judicial Branch. The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidence-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time . We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Requirements

High school diploma or GED
Two (2) years of accounting, bookkeeping, or specialized administrative experience.
An equivalent combination of post-secondary education may substitute for the minimum requirements on a year-for-year basis.

Nice To Haves

Experience coordinating, arranging, and booking travel.
Experience purchasing utilizing a business credit card.
Experience in accounting compliance and reconciliations.
Excellent communication and customer service skills
Excellent organizational skills
Experience with Microsoft Excel and Adobe Acrobat
Knowledge of Microsoft Office programs such as Outlook, Excel, Word, and PowerPoint
Knowledge of office procedures such as electronic scanning and filing
Knowledge of requirements and processes for business credit card purchasing
Skill in time management, task prioritization, and maintaining exceptional organizational systems
Skill in exercising independent judgment within legal and departmental guidelines
Skill in communicating effectively and diplomatically with all levels of the organization
Ability to analyze and interpret complex documents.
Ability to communicate effectively both verbally and in writing
Ability to work independently while contributing positively to a team environment
Ability to complete assigned work in a timely, organized, and detail-oriented manner, ensuring accuracy and follow-through

Responsibilities

Arrange conference registrations, flights, hotels, rental cars, and other transportation
Ensure reservations align with Branch policies and budgets
Compare pricing to identify cost-effective travel options
Explain travel policies and escalate exceptions when appropriate
Help travelers understand travel policies and escalate exceptions when necessary
Develop and maintain accurate travel expense reports and assist with reimbursement processes
Reconcile travel vendor invoices and purchasing card activity
Provide assistance during travel disruptions such as delays or emergencies
Serve as the primary point of contact for employee travel support
Maintain complete records of trips, invoices, contracts, and approvals
Use available software tools to document, organize, and manage travel
Identify ways to streamline travel procedures and reduce costs
Recommend updates to travel policies as needed
Monitor and follow up on required documents and information
Perform other duties as assigned