Judicial Clerk III

Hidalgo County•Tx, TX

18h

About The Position

Performs advanced clerical, administrative, and legal support work for the Justice of the Peace Court. The role involves creating, processing, maintaining, and managing case files; preparing legal documents; maintaining court records; processing court proceedings and dispositions; and assisting attorneys, law enforcement agencies, court personnel, and the public. The work requires knowledge of court procedures, records management, and applicable laws, policies, and regulations.

Requirements

Graduation from high school.
Two years of progressively responsible clerical, court, legal, or administrative experience; experience in a court or legal environment is preferred.
Must have a current, valid Texas motor vehicle operator’s license.
Must be able to be insured by the County’s insurance carrier.
Fluency in both Spanish and English, with the ability to converse fluently in both languages.
Knowledge of court procedures, legal terminology, records management practices, and applicable laws and regulations.
Knowledge of civil, criminal, probate, family, and magistrate court processes.
Ability to understand and process legal documents accurately and efficiently.
Ability to maintain accurate records and perform detailed data entry.
Ability to communicate effectively, verbally and in writing.
Ability to interact professionally with the public, attorneys, judges, law enforcement agencies, and County personnel.
Skill in operating standard office equipment and computer software applications.

Nice To Haves

Experience in a court or legal environment.

Responsibilities

Creates and maintains case files.
Prepares court dockets and retrieves, organizes, and prepares case files before hearings.
Computes court costs, fees, and fines.
May attend court proceedings.
Performs electronic filing and reviews filings for completeness and accuracy.
Ensures legal documentation is accurate and corrects errors when necessary.
Researches case files, collections, judgments, and case statuses as requested.
Reports case dispositions and actions to appropriate agencies.
Gathers, creates, and scans information on new cases and orders; prints judgments and sentences; and files motions and orders.
Reviews and oversees proper records management of all documents.
May communicate with law enforcement agencies or partnering entities on behalf of the Justice of the Peace.
Secures authorized signatures on legal documents and delivers documents to the appropriate parties or departments.
Responds to requests in person, by mail, and by telephone in accordance with established policies, procedures, and regulations.
Maintains confidentiality of sensitive and protected information.
Performs other related duties as assigned.