Judicial Assistant (Branch 4)

Outagamie County•Appleton, WI

7d•Onsite

About The Position

Reporting to a Circuit Court Judge, the Judicial Assistant performs support duties including case management; preparation of documents; conducting scheduling conferences and pre-trial conferences; scheduling hearings, cases, and meetings; and other administrative duties as required. This position will be in Branch 4.

Requirements

Associate degree including training in legal terminology, office procedures, and word processing.
Three to five years legal office experience.
Ability to operate a variety of office equipment including personal computer, typewriter, photocopier, fax machine, telephone, and Dictaphone.
Ability to add, subtract, multiply, divide, calculate decimals and percentages, and make use of the principles of descriptive statistics.
Ability to comprehend and interpret a variety of documents including court orders, motions, stipulations, statement, etc., law books, administrative and other codes, letters and other correspondence, etc.
Ability to prepare a variety of documents including Court orders, decisions, jury instructions, calendars, letters and other correspondence, purchase orders, and payment vouchers.
Ability to use and interpret legal terminology.
Ability to communicate effectively with attorneys, Clerk of Courts, and other court personnel, Child Support Agency personnel, Department of Human Services personnel, Register in Probate, Probation and Parole personnel, Sheriff's Department and Jail personnel, the general public, and others verbally and in writing.

Nice To Haves

Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.

Responsibilities

Conducts statutory scheduling hearings, pre-trial conferences and status conferences.
Learns, uses and understands CCAP.
Performs case management; reviews pending case reports; initiates action on all cases.
Schedules court hearings, appointments, and meetings; prepares daily and weekly calendars.
Provides coverage and training for other courts as needed.
Performs administrative duties related to alternative treatment courts – Truancy, Drug, Mental Health and Veterans Courts.
Maintains the attorney list for Dean appointments.
Operates the tele-conferencing and video-conferencing equipment in the courtrooms.
Performs jury management, prepares jury instructions for jury trials, schedules interpreters for court hearings.
Manages of out-of-county case assignments and requests for substitution of judge.
Composes and types correspondence, reports, legal forms, orders and decisions, purchase requisitions, and maintains inventory control.
Maintains Judge's library.
Staffs monthly Judge's Meetings; prepares Minutes and follow-up for next meeting.
Organizes, maintains, and assumes custodial responsibility for interdepartmental files and records.
Receives, screens, and places telephone calls, provides information and assistance to the general public and others, processes daily mail.
Maintains regular and predictable attendance, works overtime/extra hours as required.
Performs other duties as assigned.