Judicial Assistant

State of Nebraska•Omaha, NE

7d•$45,007 - $54,837•Onsite

About The Position

This classification level works under limited supervision and is responsible for providing advanced judicial and/or administrative support for judges and judicial administrators. Responsibilities may include: handling of sensitive judicial and administrative matters on a daily basis; maintaining court calendar for scheduling cases; preparing files for various court hearings; preparing protective orders; screening calls, mail and visitors and perform all or some of courtroom clerk duties such as testing recording equipment; ensuring proceeding recordings reflect the closing arguments and orders; maintaining all transcripts and recording of proceedings. This position performs complex secretarial and clerical duties is distinguished from those at lower levels by the assignment of decision making responsibilities requiring considerable knowledge and independent judgment.

Requirements

High school diploma or GED; and 4 years of progressively responsible experience in legal or other administrative support work; or equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.
Applicable Federal, State, and local laws and regulations
Office administrative and secretarial practices and procedures
Legal terminology, procedures and concepts
Court policies and procedures
Courtroom forms and documents
Customer service principles
Modern office principles and practices
Filing systems
Computers and related software applications
Maintaining records and files
Assembling and organizing data and information
Composing correspondence independently or from brief instructions
Researching, compiling, and summarizing a variety of informational materials
Operating computers and applicable software applications
Providing customer service
Managing case files
Processing information utilizing established procedures
Preparing reports and forms
Using proper English, grammar, punctuation, and spelling
Using a computer and related software applications
Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

Nice To Haves

Bilingual pay

Responsibilities

Coordinates the schedule of the judge with that of court administration, attorneys, prosecutor’s staff, law enforcement officials and others participating in specific cases.
Ensures that files and all relevant materials are available for cases as required; reviews documents and ensures that proper signatures are obtained and that documents are distributed to the proper offices or persons.
Researches and compiles a variety of informational materials; contacts representatives of various County departments to obtain materials; researches legal specific information to ensure that appropriate documents are provided for judges ‘signature.
Summarizes information compiled and prepares periodic or specialized reports related to the work of the court.
Composes a variety of legal documents, correspondence, reports and forms from drafts, notes, dictated tapes or brief instructions; composes standard correspondence and other materials independently. May take and transcribe dictation, depending upon the judge to which assigned.
Organizes and maintains various files; locates information as required for the work of the department; tracks the issuance of official documents; may purge files and/or prepare information for long term storage.
Prepares and coordinates protective orders to include verifying information, preparing order and affidavits for the judge.
Enters and retrieves data and prepares reports using an on-line or personal computer system; may operate and maintain data base or other automated files and systems.
Performs other duties of the similar nature or level.