Judicial Assistant - Part-Time

Montgomery County•Norristown, PA

2d•Onsite

About The Position

This is a professional position working within a judge’s chambers within the Courthouse. Daily administration of Judge’s chambers tasks include processing all legal documents and correspondences; scheduling and follow through to completion all criminal, civil, family and juvenile matters; providing secretarial support to the law clerk; normal administrative duties. Work requires a high degree of confidentiality and discretion.

Requirements

General knowledge of legal standards.
Must possess ability to record, convey and present information, explain procedures and follow instructions.
Shorthand and clear handwriting.
Ability to utilize computer software/hardware and other office equipment such as a Dictaphone and phone system, necessary to carry out essential functions.
Ability to carry out assignments requiring organization of materials and development of procedures.
Ability to communicate effectively orally and in writing.
Ability to establish and maintain effective working relationships.
Must possess initiative and problem-solving skills.
Must possess ability to function independently and exercise good judgement.

Nice To Haves

College Degree preferred (not required), or other related field required, or an equivalent combination of education and experience may be substituted.
Paralegal Certificate preferred (not required), or other related field required, or an equivalent combination of education and experience may be substituted.

Responsibilities

Channels signing matters (civil, criminal and family) through the chambers, forwarding to the proper person or department, copying the appropriate parties.
Drafts miscellaneous orders.
Drafts and prepares verdict sheets for both civil and criminal trials; replaces appropriate pages in the Judge’s civil and criminal charge book after trial.
Prepares divorce decrees, returning to the Prothonotary after the judge signs the documentation.
Drafts miscellaneous civil and criminal orders.
Types all orders, opinions, letter and memos for the Judge and Law Clerk.
Reviews all orders from the courtroom; determines if further judicial action is required.
Maintains record of action taken.
Maintains Judge’s calendar; creates chambers schedule ensuring no conflicts; makes necessary adjustments.
Addresses cancellations, late arrivals or emergencies that may occur.
Notifies Court Services of Judge’s schedule (including changes), when trials settle/plea, are rescheduled, etc.
Readies appropriate files for scheduling of hearings; schedules conferences when necessary.
Responsible for keeping up to date on policies and procedures adopted by Judges and Court Administration.
Processes incoming mail – dates and reads all documents; distributes to the appropriate person or department.
Ensures all supplies are available in chambers.
Files law books in the appropriate place.
Maintains records for appeals, outstanding criminal matters, post-trial motions, and appealable and interlocutory civil argument matters.
Performs related work as required.