Judicial Assistant - Clerical, Administrative Assistant

Vermont Judiciary • Burlington, VT

3d • Onsite

About The Position

The Judicial Assistant provides specialized customer support, clerical, and data entry services within one or more court docket areas. This moderately complex role requires strong computer skills and the ability to work professionally in a fast-paced environment with both co-workers and the public. The ideal candidate has administrative, clerical, and customer service experience and is motivated to support equal access to justice by upholding the rule of law. This is a full-time, permanent opening in Middlebury, Vermont and is not a remote/ hybrid position. This is a full-time, permanent opening in Burlington , Vermont; this is not a remote/ hybrid position. The Judicial Assistant is a non-exempt Judicial Branch position equivalent to pay grade 21 and the step 1 rate is $25.08.

Requirements

• High School graduation or equivalent
• Two years of clerical, secretarial or data entry experience
• Mastery of office technology

Nice To Haves

• Prior experience in a legal setting working as a paralegal/ legal assistant
• College training may be substituted for the work experience on a year for year basis.

Responsibilities

• Specialized clerical and administrative work with heavy data entry and case processing.
• Performs case-flow functions across the full case-cycle including docket entry, entering new electronic and paper filings, sending notice, reviewing case documents for accuracy/completeness, preparing orders & motions, scheduling events on court calendar.
• Responsible for operating various tools to support both in-person and virtual court hearings.
• Perform operator function during court hearings by providing high-speed docket entry and real-time processing in medium and high-volume settings.
• Employ attention to detail and methodical approach to ensure standardized business practices are followed.
• Respond to customer inquiries to assist with filling-out forms, using court kiosks, preparing for court appearances, and providing case information.
• Maintain excellent customer interaction by providing prompt information and assistance.
• Collect fines and fees according to established procedure; close, balance and reconcile tills.
• Maintain working knowledge and adherence to court rules and statutes.
• Occasional travel to other courts within the State of Vermont may be required. Travel will be reimbursed according to State policies.

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• 12 vacation days earned per year
• 12 sick leave days earned per year
• 5 personal days earned per year
• 14 paid holidays each year
• A State defined benefit pension plan
• A deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low-cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED