Judicial Assistant

Ottawa County•Family Justice Center, MI

1d•Onsite

About The Position

Under the general direction of the Trial Division Director, this position works directly with the judges, referees and the public to provide judicial administrative support and schedule trials, pre- and post-trial hearings, including drafting orders and letters, in accordance with the Michigan Court Rules and court policies and procedures. This is a full-time, benefitted position located at the Family Justice Center at 12240 Fillmore St., West Olive, MI 49460. Working hours are Monday through Friday 8:00 am to 5:00 pm.

Requirements

Associate's degree with one year of progressively responsible experience in court administration, business, or legal secretarial field or an equivalent combination of education and experience
Must be certified by the State of Michigan as a Certified Electronic Operator or obtain the certification within one year of employment
Must be certified as a Law Enforcement Information Network (LEIN) Operator or obtain the certification within one year of employment
Understanding of strict confidentiality requirements
Working knowledge of Michigan Court Rules, privacy requirements related to court records and court administrative procedures and practices
Thorough knowledge of civil, criminal, and domestic relations
Accurate keyboarding skills, computer literacy and knowledge of word processing, spreadsheet and database management applications
Knowledge of court recording protocols and requirements and the proper use of court recording equipment
Good time management and organizational skills
Good verbal and written communication skills
Excellent interpersonal and human relations skills

Nice To Haves

Bi-lingual communication skills are preferred, especially Spanish

Responsibilities

Manages and maintains the judges’ and attorney referees’ calendars and dockets
Assists attorneys, litigants, and the general public in the understanding of court policies and procedures
Prepares and mails court documents, such as notices to appear and court orders, as well as correspondence to and from the judges or attorney referees
Manages cases to ensure timely processing and completion, pursuant to guidance from the Michigan Supreme Court
Reviews court orders and other documents for accuracy and compliance with the Michigan Court Rules
Provides confidential administrative support for the judges and attorney referees
Manages court processes such as alternative dispute resolution (ADR)
Receives and processes motions, briefs, and exhibits submitted to the court
Assists with felony collection processes and serves as a court recorder/reporter in the courtrooms as necessary
Performs other functions as assigned