Judicial Assistant to Comm. Gaxiola

Judicial Branch of Arizona in Maricopa County•Phoenix, AZ

5d•$23 - $38•Onsite

About The Position

Commissioner Esmeralda Gaxiola seeks a Judicial Assistant who is a highly skilled problem solver who can juggle competing priorities, demonstrate exceptional organization skills, and navigate sensitive issues with diplomacy all in support of the day-to-day activities of the Criminal Court department. Specifically, the Early Disposition Court (EDC) unit in the Criminal Court department, it consists of 5 high volume pretrial calendars designed for cases to be resolved quickly, most often with the defendant taking a plea from the state or defendants can waive their preliminary hearing and move towards prepping for trial. Defendants may choose to have a preliminary hearing, requiring an EDC commissioner to determine if the case will go to trial or be dismissed. Cases heard in EDC are low-end felony matters. EDC divisions are considered critical calendars and must run Monday through Friday excluding holidays. The ideal candidate has excellent communication skills, attention to detail, a positive attitude, and a willingness to contribute to the overall success of the Judicial Branch. The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Requirements

High School diploma or GED
Three (3) years of administrative experience
Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
Completion of an accredited legal secretary or paralegal training program or certification, may substitute for two (2) years of experience.
An equivalent combination of post-secondary education may substitute on a year-for-year basis.

Nice To Haves

Experience working in a court system, law office, or other legal setting.
Experience with court procedures, legal terminology, and the legal requirements for processing court documents.
Experience interacting with judges, commissioners, or attorneys.
Experience with Microsoft Teams and Go-To Meetings virtual platforms.
Knowledge Of: Court policies and procedures, legal terminology, office procedures and practices, and the legal requirements for processing court documents.
Knowledge Of: Principles and processes for customer service standards and procedures.
Skill In: Verbally communicating with others to convey information effectively.
Skill In: Communicating effectively in writing as appropriate for the needs of the audience.
Skill In: The use of computer applications and software such as MS Outlook, Word, Excel, iCIS, OnBase, and eFile., OneDrive, SharePoint
Skill In: Standard office equipment such as: multi-line telephone system, fax machine, and copier.
Ability To: Understand and follow quickly and accurately brief oral and written instructions.
Ability To: Make sound decisions in accordance with regulations, policies and procedures.
Ability To: Maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.

Responsibilities

Provides all administrative support to assigned Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
Prepares, maintains, and revises daily court calendars, including: setting hearings/trial dates and processing motions.
Arranges for interpreters, court reporters, and special assignments as necessary.
Reviews case files for completeness; contacts interested parties for missing information.
Prepares information for Judge's or Commissioner's review prior to hearings.
Prepares courtroom, gathers all parties for hearings, directs when cases will proceed to courtroom, and manages calendar flow.
Assists in case flow management with daily input of hearing outcomes into the court database.
Handles a variety of requests, inquiries, and complaints from litigants, the public, lawyers, judges and other court personnel.
Provides administrative support for Court Administration, including providing coverage, customer assistance, answering phone calls, and reviewing Cal-Acti reports.