Judicial Assistant Team Lead

Government of Alberta•Edmonton, AB

46d•Onsite

About The Position

This is an exciting opportunity to work within the Court of King’s Bench for a professional, highly motivated individual with excellent interpersonal and communication skills (oral and written) that desires and possesses the ability to lead and supervise a team of judicial paralegals. As a Judicial Assistant Team Lead, you will report to the Manager of Operations and will be responsible for supervising a team as well as working independently. You will also be responsible for providing comprehensive executive and legal support to up to five Justices of the Court of King’s Bench, in addition to also performing the duties of a Judicial Assistant Team Lead. You will be responsible for a wide variety of tasks including but not limited to: Providing executive and paralegal support to the justices, Participating in the recruitment process and coordinating onboarding and training for new judicial paralegals, Administering the performance planning process for judicial paralegals ensuring that goals are set, reviewed and achieved and handling performance concerns, Supervising, mentoring and coaching staff, Managing leave requests, absences and time entries ensuring adequate coverage for the justices is maintained, Monitoring workloads, reallocating/delegating work and assisting with prioritization of tasks, Reviewing and seeking approval for requests for professional development, Conducting regular staff meetings, Building a collaborative environment which supports productivity and helps to achieve positive outcomes, Ensuring appropriate supplies are maintained, Participating in leadership initiatives and various projects. Duties may also include assessing, negotiating, coordinating, assigning, and monitoring matters. You will also be responsible for providing comprehensive administrative and paralegal support to various Justices, including but not limited to: Managing calendars and limited scheduling duties, Documenting and processing various claims/expenses, Typing, formatting, editing and proofreading judgments, including research, to ensure accuracy of the finished product prior to filing, Carrying out legal research and analysis for diverse and complex issues associated with cases, Preparing materials for court and/or attending court/meetings, Handling sensitive and confidential information, Providing comprehensive file management and associated consultation and specialized services for assigned cases, Handling incoming telephone inquiries, Coordinating travel arrangements often of a complex nature, Coordinating meetings and conferences, which includes organizing and assembling all documents required, Performing backup duties for other Judicial Paralegals, Performing other related administrative tasks as requested.

Requirements

Strong communication (oral and written) and problem-solving skills
Excellent typing and computer skills
Highly organized
Advanced proofreading skills
Highly motivated and creative in managing multiple projects with competing deadlines
Must have worked solely for at least three executives, lawyers, or judges at a given time
Excellent attendance
High level of professionalism, flexibility, and attention to detail
Strong leadership skills
Well-developed ability to work independently
Excellent knowledge of the court system, court procedures and relevant legislation
A two-year diploma in a related field (e.g., Legal Assistant, Legal Administration, and Paralegal)
At least three years progressively responsible related experience
Lifting/moving up to 25 pounds
Bending, walking or using the elevator to access different floors within the courthouse, and pushing or pulling a cart for file movement between floors
Typing speed of at least 60 WPM

Nice To Haves

Previous experience as a Judicial Assistant/Paralegal/ Executive Assistant
A Legal Assistant Diploma
One or two years of supervisory experience
Experience working in a Court environment, preferably with the Court of King’s Bench
Experience working in M365 environment

Responsibilities

Providing executive and paralegal support to the justices
Participating in the recruitment process and coordinating onboarding and training for new judicial paralegals
Administering the performance planning process for judicial paralegals ensuring that goals are set, reviewed and achieved and handling performance concerns
Supervising, mentoring and coaching staff
Managing leave requests, absences and time entries ensuring adequate coverage for the justices is maintained
Monitoring workloads, reallocating/delegating work and assisting with prioritization of tasks
Reviewing and seeking approval for requests for professional development
Conducting regular staff meetings
Building a collaborative environment which supports productivity and helps to achieve positive outcomes
Ensuring appropriate supplies are maintained
Participating in leadership initiatives and various projects
Assessing, negotiating, coordinating, assigning, and monitoring matters
Managing calendars and limited scheduling duties
Documenting and processing various claims/expenses
Typing, formatting, editing and proofreading judgments, including research, to ensure accuracy of the finished product prior to filing
Carrying out legal research and analysis for diverse and complex issues associated with cases
Preparing materials for court and/or attending court/meetings
Handling sensitive and confidential information
Providing comprehensive file management and associated consultation and specialized services for assigned cases
Handling incoming telephone inquiries
Coordinating travel arrangements often of a complex nature
Coordinating meetings and conferences, which includes organizing and assembling all documents required
Performing backup duties for other Judicial Paralegals
Performing other related administrative tasks as requested