Judicial Assistant 1

Metropolitan Government of Nashville & Davidson County•Nashville, TN

4d•Onsite

About The Position

The Seventh Circuit Court of the 20th Judicial District of Tennessee is seeking a full-time Judicial Assistant with a start date of November 12, 2026. The judicial assistant provides varied, complex and often confidential administrative assistance in the office judge’s chambers and courtroom; provides efficient, accurate and timely responses to questions and concerns; directs the activities of and ensures that day-to-day judicial activities of the court are performed in an effective and efficient manner.

Requirements

Professional, friendly demeanor
Excellent oral and written communication skills
Efficient, tidy and organized
Dependable and meets deadlines in a fast paced environment
Proficient in using Microsoft Office Products (Outlook, Word, Excel, and PowerPoint)
Proficient in creating and editing Adobe (pdf) documents
Proficient in use of technology to copy, scan, fax and e-mail documents
Proficient in operating/hosting ZOOM meetings, including use of the share screen function
Capable of maintaining a large database of attorneys/support staff and providing updates and other information to them via group e-mail
Must be a U.S. citizen or eligible to work in the U.S.
Must adhere to the Code of Conduct for Judicial Employees, a copy of which is available upon request
Must comply with court confidentiality requirements, including handling confidential information in a variety of contexts
Must submit to a background check made through the Trial Court Administrator’s Office

Nice To Haves

Experience with court information and e-filing systems is a plus
Experience with online calendaring is a plus
Experience with web design is a plus
Experience with social media is a plus
Experience in a legal setting is a plus
Experience as a legal assistant or paralegal is a plus
Paralegal education/certification is a plus

Responsibilities

Answering the phone, checking voicemail messages, and responding appropriately to telephone communications
Checking e-mails and responding appropriately to e-mails
Opening and responding to office mail
Communicating with others within the office, within the office of the Circuit Court Clerk, and within the Department of the Trial Courts generally
Maintaining the court calendars and coordinating schedules of participants
Preparing, processing and mailing written orders, as assigned
Proofreading prepared materials for accuracy and completeness
Using the electronic court document and information platforms to file and review documents in the written record
Assisting in pre-hearing written preparation, as assigned
Coordinating judge’s membership in legal organizations
Coordinating judge’s enrollment in continuing legal education
Making conference travel and lodging arrangements for judge
Submitting expense reimbursement requests for judge
Monitoring and ensuring timely compliance with all of judge’s professional reporting requirements
Requesting courtroom interpretation services when required
Performing court officer duties during hearings, including hosting ZOOM during hearings and assisting with the use of other courtroom technology
Monitoring the functioning of office/courtroom equipment and seeking assistance with repairs as needed
Monitoring office supplies and replenishing them when necessary
Performing other administrative duties, as assigned