Judge's Clerk

City of Missoula•City Hall, MT

3d•Onsite

About The Position

The Missoula Municipal Court is seeking a detail-oriented and adaptable Judge’s Clerk to provide critical administrative and courtroom support to our judges and staff. You’ll use modern technology, manage case information, and help maintain the integrity of the court’s daily operations—all while contributing to the fair administration of justice in our community.

Requirements

Knowledge of general criminal justice system operations, including court records, case files, warrants, subpoenas, and court orders.
Knowledge of organizational rules and procedures relating to payment handling, and accounts payable.
Skill in utilizing various computer software and databases, including Microsoft 365, and the ability to learn job-specific applications and equipment.
Skill in organization, time management and prioritizing with the proven ability to have keen attention to detail and accuracy in performing work with adherence to strict deadlines.
Skill in communicating, in person and writing, with the proven ability to establish and maintain effective working relationships with diverse individuals.
Ability to learn various coding systems and macros capabilities.
Ability to maintain current knowledge, developments, and trends related to specific areas of focus and/or assigned projects.
Ability to maintain and foster a culture of professionalism, adhere to departmental and City standards and specifications, and support a positive team environment.
Ability to maintain and exhibit integrity and discretion in handling confidential and sensitive information.
Ability to resolve conflicts with facilitating outcomes while maintaining a calm demeanor.
Ability to learn City and departmental policies, procedures, and practices.
Any combination of education and experience equivalent to two (2) years legal support experience, or another relevant field.
Must be able to pass a criminal background investigation.
Applicants must be authorized to work in the United States on a full-time basis at the time of application.

Responsibilities

Provide administrative support to judges for court sessions utilizing integrated courtroom technology, including setup and retention of digital recording of proceedings, minutes, and data entry; maintain up to date court sessions and distribute minutes, orders, and other documents to all parties associated with cases.
Assist the public, court staff, judges, and other agencies via telephone, email, and in person with information regarding cases.
Collaborate with attorneys, program providers, and other outside agencies to ensure court sessions are organized, efficient, and seamless.
Maintain court departmental calendars; schedule and distribute trial, and hearing dates, including communicating with Missoula County Detention Facility regarding hearings, commitments, and releases.
Organize and maintain up to date paper and electronic filing systems; verify all files are available, accessible, and in proper order.
Ensure quality assurance of court documents, processes, and database updates.
Navigate courtroom activities and provide information to the judges during court appearances and arraignments.
Prepare and distribute orders of release, judgment orders, referrals, jail commitments/releases, driver license suspensions/reinstatements, public defender appointments, and other documents as directed by the judges.
Maintain issued warrants; enter warrants into the database; track warrants; generate daily warrant reports; develop and maintain instructions on warrant entry and cancellation.
Review and draft orders for Petitions to Revoke.
Prepare and draft sentencing orders by interpreting plea offers filed in the e-filing system.
Process, route, and distribute motions, orders, and other documents in the e-filing system through the court databases.
Assist with training staff and pro tempore judges in court standard operating procedures, electronic court databases, e-filing systems, etc.
Prepare invoices for jurors and pro tempore judges.
Maintain juror panel documents, questionnaires, mailing lists and databases; distribute jury documents to the appropriate parties; coordinate parking passes, etc.
Communicate with prospective jurors regarding upcoming jury trial summons.
Monitor the storage of evidence, disks, and tapes.
Process audio record requests from attorneys and the public.
Assist with Settlement Master and Court Clerk duties, as needed.
Perform other duties as assigned, based on training and qualifications.