Jr. Facilities Administrator

Deckers•Portland, OR

4d•Onsite

About The Position

At Deckers Brands, Together, Every Step is a promise kept that every employee can bring their authentic self, is valued and supported, as a whole person, at work and beyond. Together, Every Step is how we continue to deliver exceptional business results, experience an amazing place to work, and have a positive impact on the communities and world around us. The Role As Jr. Facilities Administrator, you’ll provide essential, day-to-day operational support for the Deckers Brands HOKA Headquarters in Portland. You’ll help ensure the workplace operates efficiently, professionally, and at a high standard of service. In addition to managing front desk operations, you’ll play a key role in maintaining a welcoming, organized, and functional office environment for both employees and visitors. We celebrate diversity--of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that in order to deliver on our mission, we need to embrace the diversity of our people and perspectives.

Requirements

1+ years of reception and/or facilities operations experience
Possess basic knowledge of Oracle/Esker for vendor and PO management and MS Office Suite, especially Excel
Demonstrate authenticity, gaining confidence and trust of others through honesty, integrity, and courage
Champion diverse, effective teams by valuing diverse perspectives and leveraging talents to achieve goals
Drive strategy and cultivate innovation by exploring new ways to delight consumers and achieve success
Deliver results through accountability, prioritization, planning, and execution
Build connection by maximizing impact through self-awareness in communication and collaboration

Nice To Haves

Associate degree or bachelor’s degree (a plus, not required)

Responsibilities

Assist the Assistant Manager and team leaders with general office operations
Order and organize office supplies
Maintain up-to-date record management for office requirements such as parking, PO tracking, and signed waivers
Ensure office compliance with OSHA requirements
Greet and welcome visitors with a positive, professional attitude
Treat every employee and guest with kindness and respect
Welcome visiting vendors and manage sign-in with Greetly
Partner with building security to maintain a safe workplace
Provide administrative support as needed
Manage POs in Oracle and Esker
Update org charts in Lucid Charts
Order and set up coffee and snacks
Communicate with cross-functional partners both internally and externally
Daily email communication with internal and external stakeholders
Communicate office-wide announcements
Use ticketing system with building management and internal IT
Support light event planning and execution (rare evenings)
Assist with large-scale meetings such as GTM, Sales, and SMS review
Help coordinate office-wide events including holiday parties, Lunar NY, and Black History Month
Coordinate “Art of Kindness” volunteer activities