Event Planner
About The Position
Journeyman Event Planner Chippewa Government Solutions LLC, a Sault Tribe Inc. (“STI Federal”) company, is searching for a dynamic and skilled Journeyman Event Planner to be a key part of our expanding team! Who We Are & What We Do… At STI Federal, we drive growth through strategic government contracting, fulfilling our mission to support the Sault Ste. Marie Tribe of Chippewa Indians. Our company reinvests 100% of its profits into tribal businesses or community programs, enhancing the well-being of over 52,000 tribal citizens. Our work empowers federal agencies and strengthens some of the nation’s most critical initiatives, while fostering opportunities for skilled professionals to make a meaningful impact.
Requirements
- Strong organizational, time‑management, and multitasking abilities with the capacity to oversee multiple events simultaneously.
- Experience coordinating both onsite and virtual events using modern platforms and tools.
- Clear communication skills for interacting with high‑visibility federal stakeholders, vendors, and diverse program participants.
- Proficiency with Microsoft Office Suite; willingness to learn DOE systems such as STRIPES, FAST, PAGE, and PMC.
- Ability to work independently while collaborating effectively with multidisciplinary teams.
- Demonstrates professionalism, responsiveness, and alignment with STI Federal’s core values.
- BA/BS or MA/MS degree.
- 3 to 10 years of experience in event planning, coordination, or logistics.
- Performs all event planning duties independently at the journeyman level.
- Ability to obtain and/or maintain a federal clearance up to Top Secret/DOE Q clearance levels.
Nice To Haves
- Experience planning events for federal agencies, especially in energy, environmental, or technical program areas.
- Familiarity with IIJA‑funded programs and DOE stakeholder engagement requirements.
- Experience supporting large-scale technical assistance trainings, national conferences, or multi-day workshops.
- Knowledge of DOE standards for event materials, presentation quality, and stakeholder communication.
- Ability to design event workflows, support documentation needs, and contribute to reporting for meeting outcomes and stakeholder participation.
Responsibilities
- Plan meetings, trainings, workshops, and conferences—both in-person and virtual—for DOE program offices and TA recipients.
- Identify, research, and evaluate event venues such as hotels, convention centers, conference facilities, and virtual platforms.
- Independently arrange meeting logistics, including room setup, audiovisual needs, transportation, lodging blocks, catering, and event technology.
- Coordinate all event details from conception through completion, ensuring smooth execution and high attendee satisfaction.
- Monitor event activities in real time to ensure client expectations are met and all attendees receive the required support.
- Engage with vendors, venues, and subcontractors to ensure compliance with DOE and CMEI requirements.
- Manage scheduling, invitations, attendee registration, agendas, presentation materials, and follow‑up communications.
- Support DOE’s mission by facilitating events that enhance transparency, collaboration, and knowledge-sharing across stakeholder groups.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
