Journal Assistant

University of British Columbia•Vancouver, BC

1d•CA$4,208 - CA$4,316•Onsite

About The Position

This position provides administrative and operational support to BC Studies. Works under the guidance of the Editor and Managing Editor of BC Studies.

Requirements

High School graduation, plus one year of related training, plus two years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Nice To Haves

Knowledge of UBC procedures and policies an asset.
Effective oral and written communication, interpersonal and organizational skills.
Ability to type 50 w.p.m. and to operate normal range of office equipment.
Experience with MacIntosh computer an asset.
Ability to use computer applications such as FileMaker Pro, Word, Excel, Firefox, Safari at an intermediate level.
Ability to maintain accuracy and attention to detail.
Ability to identify and correct missing and incomplete data.
Ability to respond appropriately to inquiries in person, on phone, and in writing, and make appropriate referrals.
Ability to create and accurately maintain record and filing systems.
Ability to accurately prepare bank deposits.
Ability to effectively market, promote, and sell products and services.

Responsibilities

Updates subscribers’ information (name, address, title, payment methods, etc.).
Records payments, generates invoices/receipts, logs and tracks book orders in FileMaker Pro.
Completes bank deposit forms in Workday for cheque deposits.
Processes payments and completes journal vouchers.
Sends books to reviewers and tracks overdue assessments.
Communicates with publishers to order books for review.
Assists in proof-reading and editing outgoing correspondence, such as emails, letters and in-house promotional material.
Processes claims from agents or subscribers by sending replacement copies.
Updates BC Studies website and social media accounts.
Performs internet searches to find contact information on contributors and relevant conferences and publications to possibly promote the journal.
Mails annual subscription renewal notices and pricing information to agents and subscribers.
Responds to general enquiries and performs other office specific related tasks such as filing, maintains inventory of supplies and places orders; sorts and prepares incoming and outgoing mails.