Joint Events Coordinator - Arlington, VA
About The Position
The Joint Events Coordinator supports NGB J5-J planning, coordination, and documentation for strategic exercises, major events, and operational activations. The position helps keep leadership informed and ensure National Guard priorities are captured throughout exercise development, execution, and follow-up by maintaining visibility into schedules, decisions, action items, and lessons learned. The role is based at the Herbert R. Temple Army National Guard Readiness Center in Arlington, Virginia, with some work at the Pentagon. It involves approximately 6–8 CONUS trips per year in support of exercises and National Guard events. The position supports coordination with interagency partners and Combatant Commands as required and helps monitor NGCC activation support requirements and information flow during response operations.
Requirements
- Bachelor’s degree in Homeland Security, Emergency Management, or a related field; specify if the degree is in progress.
- At least 4 years of experience supporting joint exercises, operational planning, event coordination, or a related federal or military environment.
- Experience developing meeting minutes, summaries, After-Action Reports, or other fast-turn documentation.
- Strong organizational and coordination skills.
- Active Secret clearance or ability to obtain a Secret clearance.
- Strong attention to detail and ability to manage multiple schedules and requirements simultaneously.
- Excellent written and verbal communication skills.
- Ability to work effectively across military, civilian, interagency, and external stakeholder groups.
- Proficiency in Microsoft Office Suite, SharePoint, Teams, and related collaboration tools.
- Strong ownership and follow-through, particularly when tracking actions and unresolved requirements.
- Ability to adapt quickly when event schedules, leadership priorities, or operational requirements change.
Nice To Haves
- Military or civilian training in exercise planning, facilitation, or emergency operations.
- Experience supporting National Guard, DoD, or homeland defense exercises.
- Experience in crisis operations centers or interagency coordination environments.
- Familiarity with large-scale homeland defense and DSCA exercises.
- Understanding of exercise planning timelines, milestones, and documentation requirements.
- Knowledge of National Guard missions, governance structures, and interagency engagement practices.
Responsibilities
- Coordinate J5-J participation in strategic-level exercises and major events, including Vigilant Guard and NGCC activities.
- Track exercise schedules, planning milestones, rehearsals, and participation requirements.
- Attend planning meetings, in-progress reviews, final rehearsals, and other coordination events as directed.
- Capture discussions, leadership decisions, action items, and follow-up requirements in clear meeting minutes.
- Prepare After-Action Reports following exercises, events, and real-world activations.
- Maintain calendars and trackers for relevant joint training, exercise, and operational events.
- Communicate upcoming requirements and ensure staff members are prepared for key engagements.
- Support coordination with interagency partners and Combatant Commands as required.
- Help ensure National Guard equities are documented during exercise planning, execution, and evaluation.
- Monitor NGCC activation support requirements and help coordinate information flow during response operations.
- Identify scheduling conflicts, coordination gaps, or unresolved actions that may require leadership attention.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
