Jobsite Assistant

Brasfield & Gorrie, LLC•Nashville, TN

6d•Onsite

About The Position

Brasfield & Gorrie’s project team at BLANK is seeking a Jobsite Assistant to join the project team. The Jobsite Assistant will be responsible for a variety of administrative and support tasks to ensure the smooth operation of the jobsite. This role involves managing personnel records, assisting with reporting, maintaining jobsite postings, and ensuring compliance with safety and administrative procedures. The position requires strong organizational skills, proficiency in office software, and excellent communication abilities. Occasional overnight travel is required for training purposes.

Requirements

Proficient word processing skills
Word and Excel experience
Excellent verbal and written communication skills
Positive attitude
Self-motivated
Excellent personal skills
Excellent phone skills

Nice To Haves

Basic knowledge of payroll procedures and accounting a plus

Responsibilities

Weekly payroll reporting in Riskcast & E-1/J.D. Edwards Payroll System.
Living allowance setup/stop/transfers.
Managing jobsite postings through iCIMS.
Process new applicants hiring paperwork including e-verify & drug testing.
Transfer employees to and from the job and assist in updating successfactors program.
Inform field employees of any personnel-related changes i.e. benefits, etc.
Perform electronic daily report & daily crew work plan tracking in Procore.
Maintain all Safety & Drug Program requirements, including reporting accidents, maintain first aid kit.
Preform random drug testing when necessary.
Maintain a clean working environment i.e. make coffee, take out trash, etc.
Type, send, and file superintendent correspondence.
Set up and maintain electronic job files.
Assist with processing invoices in OnBase.
Track rental equipment and incoming materials.
Order office supplies and assist with pricing & ordering job supplies & rental equipment.
Collect and distribute mail.
Maintain state required postings, signage and job bulletin board.
Greet jobsite guests in a professional, friendly, hospitable manner.
Concur – expense & travel management.